Executive Assistant

Urban Strategies, Inc. • St. Louis, MO

13d • Onsite

About The Position

The Executive Assistant is responsible for managing the President and Executive Vice President’s meeting and travel schedules as well as coordinates events travel for the entire team. Acts as the on-site office manager and is the liaison for ordering computers for the entire company. Performs all office manager duties.

Requirements

• Five years related work experience required with a preference for experience in the not-for-profit, government, public relations or organizational management.
• Five years expert experience in Microsoft Suite
• Ability to maintain strict confidentiality
• Impeccable communication skills, good judgment, a strong sense of political savvy
• An ability to manage multiple tasks accurately and efficiently.
• Must have strong organizational, planning and time management skills
• Must excel in a fact paced environment with multiple service locations and a broad set of stakeholders
• Ability to work in a variety of settings with culturally diverse persons and communities with the ability to be culturally sensitive and appropriate
• Ability to work independently and with initiative.

Nice To Haves

• An Associate’s or Bachelor’s degree is preferred
• Ability to collaborate with colleagues to achieve a desired result

Responsibilities

• Report to the President. Manage all aspects of the president and executive vice president’s work, including travel, meetings, coordination of events, correspondence, and follow-up.
• Performs VISA reconciliation
• Maintain first-response relationships with the executives of partner organizations in the public, private, corporate, government, and philanthropic sectors
• Acts as primary liaison to the Information Technology Division with regard to ordering computer equipment assigning user access and tracking work requests.
• Manages contracts for office equipment and supplies.
• Arranges and coordinates team travel for conferences as needed.
• Coordinates all aspects of printing and the contract.
• Work closely with the Finance Team for billing designation and banking deposits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree