Executive Assistant

Sutter Health•Los Altos, CA

3d•$50 - $71

About The Position

Provides a broad range of high-level, specialized administrative support to an executive leader on the Executive Career Path. Works independently on complex assignments that are generally critical and confidential, applying sound judgment and advanced knowledge of Sutter Health’s administrative infrastructure, policies, and procedures. Handles complex inquiries, issues, and confidential materials, and develops original methods or systems to resolve recurring or unusual circumstances. The position is full-time, scheduled Monday through Friday on the day shift, with an 8-hour shift and 40 weekly hours. Weekend work may be needed as required. The position is regular and non-exempt.

Requirements

High school diploma or GED.
Four years of recent relevant experience.
Written communication skills, including the ability to compose effective communications for internal and external audiences.
Verbal communication skills, including the ability to speak and listen effectively to varied audiences.
Well-developed time-management and organizational skills.
Advanced skill in software applications, including Microsoft Office Suite (Word, Excel, and Outlook), internet search software, and related information systems.
Ability to interpret data and instructions presented in written, oral, diagram, or schedule form.
Ability to prioritize work, meet deadlines, manage multiple tasks amid interruptions, and work independently and as part of a team.
Ability to identify, evaluate, and resolve standard problems using established options.
Ability to ensure the privacy of patients’ protected health information (PHI).
Ability to build collaborative relationships with peers and other staff members.
Experience creating executive-level presentations.

Nice To Haves

Bachelor’s degree.
Five or more years of recent relevant experience.
Experience working with dashboards.
Experience with the OnBase document management system.

Responsibilities

Provide high-level, specialized administrative support to an executive leader.
Independently handle complex, critical, and confidential assignments, inquiries, issues, and materials.
Apply sound judgment and advanced knowledge of administrative infrastructure, policies, and procedures.
Develop methods or systems to resolve recurring or unusual circumstances.
Compose effective written communications for audiences inside and outside the organization.
Interpret data and instructions provided in written, oral, diagram, or schedule form.
Prioritize assignments and meet deadlines while working within standardized policies and procedures.
Work independently and collaboratively while managing multiple tasks in an environment with interruptions.
Identify, evaluate, and resolve standard problems by selecting appropriate solutions from established options.
Protect the privacy of patients’ protected health information (PHI).
Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives.
Create executive-level presentations.