Executive Assistant

National Grid • Hicksville, NY

8d • Hybrid

About The Position

National Grid is hiring an Executive Assistant to support the Vice President of Connections and Strategic Accounts in a hybrid role, with in-office attendance once per week and as needed. The position will eventually support two Vice Presidents in National Grid’s New York business, serving as a trusted partner to senior leadership and providing administrative and operational support. The Executive Assistant will manage competing priorities, coordinate business activities, and help leaders focus on strategic outcomes for customers and communities. The role includes extensive calendar and travel coordination, executive and personal support, preparation for meetings, confidential information management, and organization-chart administration. The successful candidate will build strong relationships with key stakeholders, including the Vice President’s five direct reports.

Requirements

• Extensive relevant C-suite-level executive assistant experience.
• Ability to manage highly confidential information and act as a trusted confidante.
• Strong organization skills and the ability to stay on top of relevant issues and matters.
• Ability to multitask and work flexibly in a highly dynamic work environment.
• Self-directed and self-motivated, with the ability to work independently with little or no supervision.
• Strong written and verbal communication skills.
• Ability to work collaboratively and foster a collaborative culture.
• Focused and analytical, with the ability to think strategically and identify creative solutions.
• Ability to build positive internal and external relationships at all levels.
• Strong event-planning skills.
• Strong computer skills in Office 365 and SharePoint, and willingness to learn new applications.
• Ability to work without current or future visa sponsorship.

Nice To Haves

• Associate degree.

Responsibilities

• Manage calendars by prioritizing and arranging meetings, workshops, appointments, and conferences, primarily in New York and Massachusetts.
• Coordinate complex domestic and international travel, including itineraries, flights, transportation, accommodation, meeting coordination, and expense information.
• Manage administrative, executive, and personal support tasks, including drafting routine correspondence, organizing and maintaining files, handling expenses, and processing time approvals.
• Ensure the Vice President is prepared and informed for meetings, including providing relevant pre-read materials.
• Maintain and manage confidential information received by email, letter, telephone, or in person.
• Organize, create, and manage organizational structure charts using a variety of applications.
• Build relationships with key stakeholders, including the Vice President’s five direct reports.
• As the role develops, provide support to an additional executive, in line with the organization’s practice of one executive assistant supporting two executives.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed