Executive Assistant (field) - Walmart

Walmart•Raleigh, NC

3d•$45,000 - $80,000•Onsite

About The Position

This position supports leadership and the company by serving as an associate contact and resource, obtaining information and offering solutions to filter and prioritize requests for leadership time and attention. It involves mentoring, offering guidance, and delegating to other assistants, resolving internal and external customer requests, and developing and maintaining an internal network to share and escalate information. The role also includes conducting technical coordinator activities. The Executive Assistant demonstrates uptodate expertise and applies this to the development, execution, and improvement of action plans by providing expert advice and guidance to others. They build relationships and partnerships with key stakeholders, identify business needs, and carry out necessary processes and practices, monitoring progress and results. This role also models compliance with company policies and procedures, supports company mission, values, and standards of ethics and integrity, and utilizes business and process knowledge to construct electronic, verbal, and written communications for leadership. Additionally, the Executive Assistant coordinates plans and schedules projects, company, and business-related events with minimal direction, handles administrative aspects of calendar management for leadership and team with minimal or no supervision, and provides financial and business data management for a specified area. The role emphasizes respecting the individual by demonstrating and encouraging respect for others, driving a positive associate and customer/member experience, embracing differences, and supporting a culture of belonging. It also involves developing others through feedback, coaching, mentoring, and developmental opportunities, and recognizing others' contributions. Building strong and trusting relationships, working collaboratively, communicating with impact, and listening attentively are key. The role also requires acting with integrity by maintaining and promoting the highest standards, following the law, code of conduct, and company policies, and fostering a culture of accountability. Serving customers and members by putting them first and applying an omnimerchant and Every Day Low Cost mindset is crucial. The role requires adopting a broad perspective, considering data analytics, customer/member insights, and different parts of the business when making plans. Striving for excellence involves consistently raising the bar, seeking improvement, demonstrating curiosity and a growth mindset, seeking feedback, supporting innovation, and exhibiting resilience. Implementing and supporting continuous improvements and embracing new digital tools and ways of working are also essential.

Requirements

Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area.

Nice To Haves

Microsoft Office

Responsibilities

Demonstrates uptodate expertise and applies this to the development execution and improvement of action plans by providing expert advice and guidance to others in the application of information and best practices supporting and aligning efforts to meet customer and business needs and building commitment for perspectives and rationales
Provides and supports the implementation of business solutions by building relationships and partnerships with key stakeholders identifying business needs determining and carrying out necessary processes and practices monitoring progress and results recognizing and capitalizing on improvement opportunities and adapting to competing demands organizational changes and new responsibilities
Models compliance with company policies and procedures and supports company mission values and standards of ethics and integrity by incorporating these into the development and implementation of business plans using the Open Door Policy and demonstrating and assisting others with how to apply these in executing business processes and practices
Utilizes business and process knowledge to construct electronic verbal and written communications for leadership by followingup with requests to ensure resolution communicating with senior leadership to gather information and resolve issues drafting and sending communications on behalf of supervisor reviewing content and editing documentation and receiving reviewing and prioritizing incoming messages
Coordinates plans and schedules projects company and businessrelated events with minimal direction by researching and identifying options resources and cost efficiencies within established timeframes establishing dates timelines and agendas identifying and coordinating specific technology needs identifying organizing and scheduling pretravel preparation and business needs and acting as a coordinator or liaison for visiting associates and guests
Handles administrative aspects of calendar management for leadership and team with minimal or no supervision by working and collaborating with others to coordinate appointments and understand calendar needs anticipating and identifying time requirements for premeeting work monitoring and maintaining calendars and the use of meeting rooms or facilities and utilizing business knowledge to prioritize requests and identify key attendees
Provides financial and business data management for specified area by coordinating with other areas to collect data and information compiling forecasting and reconciling divisional data identifying and escalating risks and concerns creating and maintaining reports reporting tools and templates maintaining security and confidentiality of sensitive information receiving interpreting and processing invoices and expense reports against a standard and reporting time reviewing for exceptions and making time adjustments
Supports leadership and the company by serving as associate contact and resource obtaining information and offering solutions to filter and prioritize requests for leadership time and attention mentoring offering guidance and delegating to other assistants resolving internal and external customer requests developing maintaining and working within an internal network to share and escalate information and conducting technical coordinator activities
Demonstrates engagement and commitment to the team developing others through feedback coaching mentoring and developmental opportunities and recognizes others contributions and accomplishments
Builds strong and trusting relationships with team members and business partners works collaboratively to achieve objectives communicates with impact and listens attentively to a range of audiences and demonstrates energy and positivity for own work
Maintains and promotes the highest standards of integrity ethics and compliance models the Walmart values and leads by example to foster our culture supports Walmarts goal of becoming a regenerative company by making a positive impact for associates customers and the world around us eg creating a sense of belonging eliminating waste participating in local giving
Follows the law our code of conduct and company policies and encourages others to do the same supports an environment where associates feel comfortable sharing concerns reinforces our culture of nonretaliation listens to concerns raised by associates and takes action acts with accountability for achieving results in a way that is consistent with our values
Delivers results while putting the customermember first and applying an omnimerchant mindset and acts with an Every Day LowCost mindset to drive value and Every Day Low Prices for customersmembers
Adopts a broad perspective that considers data analytics customermember insights and different parts of the business when making plans
Consistently raises the bar and seeks to improve demonstrates curiosity and a growth mindset seeks feedback asks thoughtful questions supports innovation and intelligent risktaking and exhibits resilience in the face of setbacks
Implements and supports continuous improvements and willingly embraces new digital tools and ways of working