Executive Assistant (field) - Walmart

Walmart•Raleigh, NC

2d•Onsite

About The Position

This position supports leadership and the company by serving as an associate contact and resource, obtaining information and offering solutions to filter and prioritize requests for leadership time and attention. It involves mentoring, offering guidance, and delegating to other assistants, resolving internal and external customer requests, and developing and maintaining an internal network to share and escalate information. The role also includes conducting technical coordinator activities. The Executive Assistant demonstrates and encourages respect for others, drives a positive associate and customer/member experience, embraces differences, and supports a culture of belonging so all associates thrive. They demonstrate engagement and commitment to the team, developing others through feedback, coaching, mentoring, and developmental opportunities, and recognizing others' contributions and accomplishments. The role involves building strong and trusting relationships with team members and business partners, working collaboratively to achieve objectives, communicating with impact, and listening attentively. The Executive Assistant acts with integrity, maintaining and promoting the highest standards of integrity, ethics, and compliance, modeling Walmart values, and leading by example to foster the company culture. They support Walmart's goal of becoming a regenerative company by making a positive impact for associates, customers, and the world. This includes following the law, code of conduct, and company policies, and encouraging others to do the same. They support an environment where associates feel comfortable sharing concerns, reinforce a culture of non-retaliation, listen to concerns, and take action. The Executive Assistant acts with accountability for achieving results in a way that is consistent with values, is consistently humble, self-aware, honest, and transparent. They deliver results while putting the customer/member first, applying an omni-merchant mindset, and acting with an Every Day Low Cost mindset to drive value and Every Day Low Prices. They adopt a broad perspective, considering data analytics, customer/member insights, and different parts of the business when making plans. The Executive Assistant consistently raises the bar, seeks to improve, demonstrates curiosity and a growth mindset, seeks feedback, asks thoughtful questions, supports innovation and intelligent risk-taking, and exhibits resilience in the face of setbacks. They implement and support continuous improvements and willingly embrace new digital tools and ways of working.

Requirements

Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area.

Nice To Haves

Microsoft Office

Responsibilities

Demonstrates uptodate expertise and applies this to the development, execution, and improvement of action plans by providing expert advice and guidance to others in the application of information and best practices, supporting and aligning efforts to meet customer and business needs, and building commitment for perspectives and rationales.
Provides and supports the implementation of business solutions by building relationships and partnerships with key stakeholders, identifying business needs, determining and carrying out necessary processes and practices, monitoring progress and results, recognizing and capitalizing on improvement opportunities, and adapting to competing demands, organizational changes, and new responsibilities.
Models compliance with company policies and procedures and supports company mission, values, and standards of ethics and integrity by incorporating these into the development and implementation of business plans, using the Open Door Policy, and demonstrating and assisting others with how to apply these in executing business processes and practices.
Utilizes business and process knowledge to construct electronic, verbal, and written communications for leadership by following up with requests to ensure resolution, communicating with senior leadership to gather information and resolve issues, drafting and sending communications on behalf of supervisor, reviewing content, and editing documentation.
Coordinates plans and schedules projects, company and business-related events with minimal direction by researching and identifying options, resources, and cost efficiencies within established timeframes, establishing dates, timelines, and agendas, identifying and coordinating specific technology needs, identifying, organizing, and scheduling pre-travel preparation and business needs, and acting as a coordinator or liaison for visiting associates and guests.
Handles administrative aspects of calendar management for leadership and team with minimal or no supervision by working and collaborating with others to coordinate appointments and understand calendar needs, anticipating and identifying time requirements for pre-meeting work, monitoring and maintaining calendars and the use of meeting rooms or facilities, and utilizing business knowledge to prioritize requests and identify key attendees.
Provides financial and business data management for a specified area by coordinating with other areas to collect data and information, compiling, forecasting, and reconciling divisional data, identifying and escalating risks and concerns, creating and maintaining reports, reporting tools, and templates, maintaining security and confidentiality of sensitive information, receiving, interpreting, and processing invoices and expense reports against a standard, and reporting time, reviewing for exceptions, and making time adjustments.
Supports leadership and the company by serving as associate contact and resource, obtaining information, and offering solutions to filter and prioritize requests for leadership time and attention, mentoring, offering guidance, and delegating to other assistants, resolving internal and external customer requests, developing, maintaining, and working within an internal network to share and escalate information, and conducting technical coordinator activities.
Demonstrates engagement and commitment to the team, developing others through feedback, coaching, mentoring, and developmental opportunities, and recognizes others' contributions and accomplishments.
Builds strong and trusting relationships with team members and business partners, works collaboratively to achieve objectives, communicates with impact, and listens attentively to a range of audiences and demonstrates energy and positivity for own work.
Maintains and promotes the highest standards of integrity, ethics, and compliance, models the Walmart values, and leads by example to foster the company culture.
Supports Walmart's goal of becoming a regenerative company by making a positive impact for associates, customers, and the world around us (e.g., creating a sense of belonging, eliminating waste, participating in local giving).
Follows the law, code of conduct, and company policies and encourages others to do the same.
Supports an environment where associates feel comfortable sharing concerns, reinforces our culture of non-retaliation, listens to concerns raised by associates, and takes action.
Acts with accountability for achieving results in a way that is consistent with our values.
Is consistently humble, self-aware, honest, and transparent.
Delivers results while putting the customer/member first and applying an omni-merchant mindset and acts with an Every Day Low Cost mindset to drive value and Every Day Low Prices for customers/members.
Adopts a broad perspective that considers data analytics, customer/member insights, and different parts of the business when making plans.
Consistently raises the bar and seeks to improve, demonstrates curiosity and a growth mindset, seeks feedback, asks thoughtful questions, supports innovation and intelligent risk-taking, and exhibits resilience in the face of setbacks.
Implements and supports continuous improvements and willingly embraces new digital tools and ways of working.

Benefits

Medical, vision and dental coverage
401(k)
Stock purchase
Company-paid life insurance
PTO (including sick leave)
Parental leave
Family care leave
Bereavement
Jury duty
Voting
Short-term and long-term disability
Company discounts
Military Leave Pay
Adoption and surrogacy expense reimbursement
PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes
Live Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.