Executive Assistant - Fargo

Goldmark Property Management•Fargo, ND

1d•$25•Onsite

About The Position

The Executive Assistant will provide first-class and comprehensive administrative support to the Executive Leader, as assigned. This role will coordinate day-to-day activities, manage administrative needs, ensure timely flow of information, and facilitate regular and timely communication as instructed. The Executive Assistant will be responsible for anticipating and executing on the demands of the Executive Leader while acting as a gatekeeper to manage schedules, availability, and to protect time. The Executive Assistant partners with their Executive Leader by gathering and conducting preliminary analysis of information from multiple stakeholders to assist in meeting preparation, as well as to measure and provide progress updates and/or summaries on projects and strategic initiatives. The Executive Assistant will organize and prioritize tasks independently and with discretion, using sound judgement to ensure efficiency. The nature of the work performed requires a thorough knowledge of organizational functions, people, programs, and projects. To be successful in this role, the Executive Assistant demonstrates a high level of interpersonal skills and accommodates working styles and perspectives of diverse individuals across all levels of the organization. They will work in partnership with internal and external stakeholders on various tasks of a sensitive or confidential nature on a regular basis. We believe everyone is a leader! This role will be responsible for bringing our vision of creating a better living for our customers and our communities to life. They will focus on delivering exceptional customer service and quality that is the differentiator in ensuring all customers truly feel we are creating a better living for them. The Executive Assistant will take pride in serving others and delivering a caring and professional experience for our residents, our tenants, our client-owners, our investors, and our fellow team members.

Requirements

High School Diploma or GED required.
Minimum 5 years of related work experience in a fast-paced, high-pressured environment, or equivalent combination of education and experience required.
Minimum of 3 years in an Administrative Assistant capacity, reporting to director level or above required.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneNote, SharePoint, etc.), Internet and Social Media platforms (Facebook, Instagram, etc.) required.
Notary Public for the state of North Dakota or ability to obtain within 6 months of hire required.
The nature of the work performed requires a thorough knowledge of organizational functions, people, programs, and projects.

Nice To Haves

Associate degree in Business or Communications field preferred.

Responsibilities

Coordinate day-to-day activities, manage the designated Executive Leader needs, ensure timely flow of information, and facilitate regular and timely communication as appropriate.
Responsible for anticipating and executing on the demands of the Executive Leader while acting as a gatekeeper to manage schedules, availability, and prioritization of conflicting needs.
Handle tasks expeditiously and proactively; follow through on work to successful completion, often with deadline pressures.
Organizing and prioritizing tasks independently and with discretion, using sound judgement to ensure efficiency.
Monitor email communication for the designated Executive Leader by reading, researching, and routing correspondence appropriately.
Perform expense reconciliation for the designated Executive Leader.
Partnering with their Executive Leader by gathering and conducting preliminary analysis of information from multiple stakeholders to assist in meeting preparation, as well as to measure and provide progress updates and/or summaries on projects and strategic initiatives.
Working in partnership with internal and external stakeholders on various tasks of a sensitive or confidential nature on a regular basis.
Compose, compile and/or proofread written communication, presentations, and reports (adhoc and recurring) for the designated Executive Leader to ensure accuracy and completeness.
Schedule, prioritize, initiate, and provide logistical support for conference, video and in-person internal and external meetings and events.
Provide assistance on projects and initiatives which includes gathering information from multiple internal and external stakeholders. Compile information and conduct preliminary analysis and maintain reports as requested. Assist with follow-up on outstanding action items to ensure projects and initiatives stay on track.
Coordinate travel arrangements including car, air, lodging, meal, and meeting logistics.
Act as Project Manager for special projects as assigned by the Executive Leader.
Provide investor-related support during busy times as requested by the Investor Relations department.
Create goals, processes, and habits to succeed in your personal growth and development.

Benefits

Paid Time Off (PTO) accrues throughout the year and increases with tenure
8 paid holidays each year
4 YOU Days each year
paid volunteer opportunities
Access On-Demand Pay
milestone anniversaries, with a gift card and a paid day off
Choose from three medical plan options, including HSA options, along with dental and vision coverage.
company HSA contributions
401(k) plan that offers up to a 5% company match and immediate vesting
income replacement benefits for qualifying life events
voluntary benefit options
access to an Employee Assistance Program (EAP)
leadership and development opportunities