Sr. Executive Assistant for Chief Medical Officer, Home and Community Care Delivery - Remote

UnitedHealth Group•Eden Prairie, MN

1d•Remote

About The Position

The Executive Assistant will provide high-level administrative and operational support to the Chief Medical Officer and the broader Office of the Chief Medical Officer. This role requires strong judgment, discretion, responsiveness, and the ability to manage complex work independently. The ideal candidate will be highly organized, service-oriented, and comfortable handling sensitive information while coordinating across leaders, teams, and business partners. This role provides executive support to the Chief Medical Officer for Home & Community Care Delivery. The position is central to protecting executive capacity through calendar prioritization, travel and logistics coordination, follow-up management, document flow, leadership communications support, onboarding coordination, and sensitive approval and access workflows. The role also supports continuity across the Office of the Chief Medical Officer by helping keep priorities moving in a fast-paced, highly confidential environment.

Requirements

High School Diploma / GED or equivalent work experience
Administrative support experience in a corporate or business environment
Proven experience managing calendars, meetings, travel, and executive support activities with accuracy and attention to detail
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and other standard collaboration tools
Demonstrated ability to work independently, handle complex activities, and prioritize multiple competing demands
Demonstrated ability to manage confidential and sensitive information in accordance with internal policies and procedures
Proven ability to work full-time Monday through Friday with flexibility to support business needs, including occasional overtime as needed
Proven ability to support business hours aligned primarily to Pacific and Central Time

Nice To Haves

Experience supporting senior executives or enterprise leaders in a fast-paced, matrixed organization
Experience preparing executive presentations, business materials, and leadership communications
Experience supporting onboarding, access requests, and enterprise administrative workflows
Experience coordinating onsite meetings, offsites, or leadership events
Solid organizational and time management skills with the ability to stay ahead of changing priorities
Sound judgment, discretion, and a high level of professionalism
Clear written and verbal communication skills with the ability to coordinate effectively across leaders and partners
A proactive, solutions-oriented approach to executive support and operational coordination

Responsibilities

Manage a highly complex executive calendar, including prioritization of competing requests, scheduling decisions, meeting sequencing, and rapid conflict resolution
Coordinate travel arrangements, itineraries, meeting logistics, and related administrative workflows aligned to executive priorities and schedule demands
Coordinate follow-ups, schedule holds, and document flow for the Chief Medical Officer and related leadership workstreams
Prepare, edit, format, and maintain executive materials including agendas, presentations, reports, contact lists, org charts, and meeting materials
Support delegated approval and compliance-related workflows, including travel approvals, expense approvals, secure access requests, and other sensitive enterprise processes
Own and maintain administrative infrastructure such as distribution lists, recurring leadership communications, onboarding support, and onsite or offsite logistics
Coordinate in-person and virtual meetings, including meeting space, materials, participant readiness, access support, and catering when applicable
Initiate and support access, equipment, and related operational requests for new hires and team members as needed
Work independently to prioritize, organize, and complete complex administrative activities while anticipating needs and identifying solutions to non-standard requests
Serve as a resource to others and coordinate activities across teams to ensure timely execution of high-priority work