Executive Assistant

JCTM•Washington, DC

13d•$85,000 - $97,000

About The Position

JCTM is hiring an Executive Assistant to provide senior-level government executives in the Navy’s Strategic Systems Programs (SSP) with administrative, operational, and project coordination support. The role enables high-level decision-making and strategic coordination in support of national security missions. It requires precision, confidentiality, initiative, and the ability to work with sensitive information in a classified environment. The Executive Assistant manages secure communications and classified and unclassified document workflows; coordinates mission-critical travel, meetings, video teleconferences, and events; maintains leadership calendars; prepares correspondence, reports, presentations, and technical documentation; and tracks high-priority initiatives and action items. The role also supports office operations, liaises across SSP branches, and processes security documentation. The position offers exposure to executive leadership and systems including DTS, DISS, SEAS, SMARTS, and secure Navy IT platforms.

Requirements

Active SECRET clearance.
Associate’s degree or equivalent experience; a bachelor’s degree is preferred.
At least 6 years of administrative experience, including formatting, processing, and maintaining records for official documents; using Microsoft Office software including Outlook, Word, PowerPoint, and Excel; scheduling appointments; and corresponding by email.
Prior experience supporting SES or executive personnel.
Professional and independent judgment and initiative.
Ability to work independently with confidential executive-level information.

Nice To Haves

Strong understanding of OPM ECQ competencies and SES selection processes.
Expertise in technical writing, structured interviews, and leadership storytelling.
Knowledge of Navy and DoD policies, records management, and government correspondence.
Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.
Bachelor’s degree.

Responsibilities

Complete mandatory training in DTS, SMARTS, SEAS, Navy Correspondence, and Records Management, and provide certificates of completion.
Make complex Defense Travel System (DTS) arrangements in accordance with Navy travel policy (SSPINST 4650.13).
Maintain compliance with Navy and SSP correspondence standards (SECNAV M-5216.5 CH-1), and manage classified and unclassified document workflows.
Design and implement tracking systems for high-priority initiatives to support consistent performance and timely delivery.
Prepare technical documentation for systems, software, and executive review.
Coordinate high-level meetings, VTCs, and events, including developing agendas, taking minutes, and tracking action items.
Manage leadership calendars with authority to prioritize, reschedule, or decline engagements as required.
Compose and deliver high-level correspondence and reporting for senior leadership decision-making.
Consolidate data and prepare oral and written presentations using diverse technical sources.
Provide administrative and operational support, including office supply logistics, equipment monitoring, and roster updates.
Serve as a liaison across SSP branches and offer strategic recommendations to align goals and initiatives.
Process security documentation and escort non-cleared personnel where clearance permits.