Executive Assistant (Hybrid - Downtown Toronto - Big 5 Bank)

TEKsystems • Toronto, ON

9d • CA$35 - CA$50 • Hybrid

About The Position

Our client, one of the big 5 banks, is seeking a highly organized and proactive Executive Assistant to support senior leadership within a large-scale enterprise transformation program. This role focuses on executive coordination, stakeholder management, and ensuring smooth day-to-day program operations in a fast-paced environment.

Requirements

• 5+ years of experience providing executive-level administrative support
• Experience supporting senior leaders in fast-paced, corporate environments
• Exceptional organizational and time-management skills with ability to manage competing priorities
• Strong communication skills with a high level of professionalism and attention to detail
• Ability to handle confidential information with discretion
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)

Nice To Haves

• Experience supporting transformation or large-scale programs
• Exposure to financial services, consulting, or regulated environments
• Experience coordinating executive events, off-sites, or governance forums
• Strong skills in preparing executive-level presentations and materials

Responsibilities

• Provide comprehensive executive support including complex calendar management, meeting coordination, and preparation of materials
• Coordinate leadership meetings, governance forums, town halls, and cross-functional sessions
• Track action items, follow up on commitments, and ensure alignment across stakeholders
• Prepare presentations, reports, agendas, and executive communications
• Support onboarding, logistics, and access coordination for team members and contractors
• Liaise with internal teams (HR, Technology, Procurement, etc.) to support program needs

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed