Executive Assistant (CEO)

Gradial•Seattle, WA

About The Position

Gradial is hiring an Executive Assistant to support our CEO in a fast-moving, high-growth environment. You will shape scheduling, travel, and inbox coordination around the CEO’s priorities and the most important needs of the business. This role is not just about keeping the calendar organized. It is about creating the structure, follow-through, and day-to-day leverage that helps the CEO spend time where it matters most. The right person will bring strong judgment, attention to detail, and a calm, proactive approach to keeping complex work moving.

Requirements

4+ years of experience in executive support, executive operations, or a similar role in a high-velocity environment
Proven success supporting a senior executive with complex scheduling, shifting priorities, and a high volume of moving pieces
Strong judgment and prioritization skills with the ability to make smart tradeoffs and protect executive time
Experience coordinating travel and external meetings with a high level of detail, discretion, and follow-through
Comfort supporting inbox management, calendar workflows, and related executive communications
Clear communicator who closes loops, flags issues early, and keeps work moving without adding friction
High level of ownership and reliability with the ability to operate independently in ambiguous situations
Comfort working in a Microsoft-first environment, including Outlook, Teams, and related productivity tools
Strong attention to detail and a practical mindset for improving systems and simplifying execution
Familiarity with AI or automation tools that improve speed, organization, and reliability

Nice To Haves

Experience providing occasional support to multiple executives during high-priority moments

Responsibilities

Own the CEO calendar, prioritize requests, and shape each week around the most important work
Manage complex travel planning for customer meetings, internal events, and key company priorities, handling changes with speed and accuracy
Support inbox workflows tied to scheduling, travel, and follow-up so communication stays organized and responsive
Prepare itineraries, meeting logistics, and background materials that help the CEO show up ready for every interaction
Track action items and follow-ups across meetings, ensuring important decisions and next steps do not get lost
Partner closely with the CEO to improve operating rhythm, protect focus time, and keep priorities moving
Provide light support for internal events and team gatherings when needed
Step in to support other leaders on an as-needed basis when it helps keep the business moving
Spot repetitive coordination work and improve it with better systems, documentation, and lightweight automation tools