Office of General Counsel-Executive Assistant (812951)

Nitelines Usa•Tallahassee, FL

4d•Onsite

About The Position

NiteLines USA, established in 1994, provides contract support services to government institutions and medical treatment facilities. We are seeking a dedicated professional to join our team, upholding principles of integrity, respect, accountability, and collaboration. This role is for an Executive Assistant within the Office of General Counsel, requiring 3-5 years of experience as a paralegal/legal secretary familiar with the Florida court systems and supporting 3-4 attorneys. The position involves filing documents, contacting judge's assistants, managing case files and attorney calendars, and general knowledge of court systems. The role also includes basic word processing, drafting correspondence using templates, and creating documents.

Requirements

3-5 years of experience as a paralegal/legal secretary.
Familiarity with the Florida court systems.
Experience working with 3-4 attorneys.
Experience filing documents with the court.
Experience contacting judge's assistants.
Experience managing attorney case files.
Experience managing attorney calendars.
Knowledge of general court systems.
Proficient in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.

Responsibilities

Acts as the legal secretary for assigned attorneys.
Formats, finalizes, types, and files documents.
Prepares letters and legal documents from drafts.
Files pleadings and motions with appropriate tribunals.
Serves or arranges service of legal documents.
Maintains attorney case files.
Prepares subpoenas, discovery requests.
Schedules hearings, trials, and depositions.
Arranges facilities for legal proceedings as directed.
Retains and schedules court reporters and obtains transcripts.
Performs general secretarial duties such as making phone calls and travel arrangements.
Closes case files.
Supports office management as needed.