Executive Assistant

Aroris Health•Minneapolis, MN

53d•Onsite

About The Position

The Executive Assistant is a trusted right hand to the President and CEO and contributes to the smooth operation of Aroris Health’s EOS-based leadership rhythm. The role combines traditional executive support—including calendar management, travel, correspondence, and gatekeeping—with ownership of administrative processes that support Level 10 Meetings, Rocks, and the Scorecard. The ideal candidate is discreet, anticipatory, highly organized, and energized by structure and process. The position supports the President and CEO, maintains EOS meeting materials and follow-up, and leads or supports special projects. It also coordinates materials and logistics for Board meetings and other governance sessions. General office management and facilities, reception, IT and equipment procurement, broader event planning, and administrative support for other executives are outside the role’s remit except when directed by the President.

Requirements

At least 3 years of experience as an Executive Assistant supporting a C-suite executive.
Exceptional organizational skills and follow-through, including comfort owning a recurring meeting cadence end-to-end.
Excellent written and verbal communication skills, with sound judgment about what information can be shared.
Proficiency with standard productivity and scheduling tools, such as Microsoft Office or Google Workspace, calendar tools, and travel platforms.
Demonstrated ability to handle confidential and sensitive information with discretion.

Nice To Haves

Executive Assistant experience supporting a President, CEO, or Founder.
Direct experience working in an EOS (Entrepreneurial Operating System) company.
Familiarity with Traction terminology, including Rocks, Scorecard, L10, IDS, V/TO, and Accountability Chart.
Experience with an EOS tracking tool such as Ninety.io, Bloom Growth, or similar.

Responsibilities

Manage the President and CEO’s complex, frequently shifting calendar, resolving conflicts and prioritizing time against quarterly Rocks and strategic priorities.
Coordinate travel arrangements, itineraries, and expense reporting.
Draft, proofread, and manage correspondence, presentations, and internal communications for the President and CEO.
Serve as the President and CEO’s point of contact for scheduling, materials, and follow-up, using sound judgment and discretion.
Direct requests from other Leadership Team members or their teams to the President for prioritization rather than accepting them directly.
Handle confidential financial, personnel, and strategic information with discretion.
Own logistics for the weekly Level 10 Meeting, including preparing and distributing the agenda, tracking timing, and formatting Scorecard and Rock Review sections.
Maintain and circulate the weekly Scorecard, quarterly Rocks list, and Issues List, following up with owners.
Track and follow up on To-Do items from the IDS process to ensure completion before the next Level 10 Meeting.
Maintain the master calendar of EOS milestones, including weekly Level 10 Meetings, quarterly Pulsing meetings, and annual and quarterly planning sessions; coordinate logistics, materials, and facilitator or venue needs.
Keep the Accountability Chart and related organizational documentation current as roles and seats evolve.
Support the CEO and Integrator (President) in maintaining the Vision/Traction Organizer, including formatting, version control, and distribution to the Leadership Team.
Lead or support special projects assigned as Rocks, track milestones, and report status to the President.
Prepare materials and coordinate logistics for Board meetings and other governance sessions.