Executive Assistant

Galapagos Federal Systems LLC.•Colorado Springs, CO

24d•$115,000 - $125,000•Onsite

About The Position

Galapagos Federal Systems LLC is seeking a highly organized and proactive Executive Assistant to support the United States Space Force (USSF) and critical acquisition activities. In this role, you will provide executive-level administrative and logistical support to a Senior Materiel Leader (SML) and Materiel Leader (ML) within the Space Systems Command System Delta (SYD) 81 PAE – Infrastructure Program Office. As a Program Support Administrator (PSA), you will help support program operations and the acquisition of Human Capital Management solutions for the USSF, contributing directly to mission success and organizational effectiveness.

Requirements

Active TS/SCI Clearance
5+ years of relevant experience providing executive-level administrative, staff officer, or program support within DoD, federal government, or similar mission-focused environments.
Experience using Enterprise Task Management Software Solution (ETMS2) or similar task management systems
Knowledge of program management concepts, processes, and best practices
Demonstrated ability to manage multiple priorities, deadlines, and administrative requirements in a fast-paced environment.
Experience communicating and coordinating with program leadership and senior government stakeholders
Must be a U.S. Citizen.

Nice To Haves

Experience supporting a Space Program Office, MAJCOM, or FLDCOM environment is highly desired

Responsibilities

Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and SML Program Support Administrators (PSAs)
Manage SML and ML calendars, correspondence, meeting schedules, and logistics
Coordinate SYD-level meetings, including Microsoft Teams support, meeting readiness, and visitor access requirements
Collect and consolidate readiness data, RSVPs, and Visit Access Requests (VARs) from SYD staff
Support SML-level facilities, supplies, records, and documentation management
Manage and track actions within Enterprise Task Management Software Solution (ETMS2), including assigning and sub-assigning tasks
Review task status, monitor suspense dates, and send notifications to ensure timely completion of assigned actions
Prepare and distribute Weekly Activity Reports and other program documentation for government leadership
Collaborate with cross-functional teams, program leadership, and senior government stakeholders to support program objectives and mission success