Executive Assistant

Leidos•Chantilly, VA

25d•$65,650 - $118,675

About The Position

Leidos is seeking an Executive Assistant (EA) for a 200+ FTE technical development program supporting the Sponsor’s Entitlement Programs as well as IdAM /ICAM, Authentication, Authorization, Attributes and Digital Policy Management. The EA will manage complex calendars across multiple senior executives, resolve scheduling conflicts proactively, and communicate schedule changes promptly to all stakeholders. They will also coordinate, schedule, and maintain appropriate invite lists for recurring meetings, board meetings, and executive staff meetings. Additionally, the EA will schedule travel around meeting commitments, organize meeting materials, draft correspondence and presentations for executive staff and program team members, and coordinate communications across the Front Office and Divisions. The role involves assisting with managing and supporting the Requirements Review Board, as required, and performing other duties as needed.

Requirements

Active TS/SCI with Polygraph
Bachelor's degree and 4 years of relevant experience. Additional experience in lieu of degree.
Prior experience with programs of similar size and complexity
Experience with the Sponsor and the Sponsor’s mission

Nice To Haves

Responsibilities

Manage complex calendars across multiple senior executives
Resolve scheduling conflicts proactively and communicate schedule changes promptly to all stakeholders
Coordinate, schedule, and maintain appropriate invite list for recurring meetings, board meetings, and executive staff meetings
Schedule travel around meeting commitments
Organize meeting materials to include attaching to meeting invites, printing information for stakeholders, providing ad hoc updates, as needed
Draft correspondence and presentations for executive staff and program team members
Coordinate with leadership teams via emails, calendar invitations, action items, and taskings
Handle confidential information
Track and maintain customer timecard submissions
Create and track executive action items and taskers for completion
Monitor priorities, due dates, and deadlines, ensuring follow up with executive staff and team members
Escalate overdue or high-priority tasks to appropriate parties
Coordinate communications across the Front Office and Divisions
Coordinate and support leadership meetings, executive events, customer visits and offsites
Work closely with security to ensure customer visitors have appropriate approvals
Assist with managing and supporting Requirements Review Board, as required
Other duties as needed