Executive Assistant

Robroy Industries•Gilmer, TX

18d

About The Position

Act as a point of support as well as serves as an extension of the Executive Management team. Acts as liaison between Executive Management and sales representatives, vendors, Associates and other Robroy businesses and divisions. Responsible for travel, budget and managing the Retreat. Perform and coordinate confidential administrative and secretarial duties to support Executive Management. Requires a broad knowledge of organizational operations and policies, a high degree of discretion, confidentiality and self-initiation through independent decision making.

Requirements

High School Diploma or GED
Mandatory Experience in a High Paced Professional Office Environment
Experience Coordinating Travel and Meeting Requirements
Experience Record- Keeping, Travel and Budget Expense Management
Exceptional Organizational, Verbal & Written Communication Skills
Microsoft Office Proficient

Nice To Haves

Associates or Bachelor's Degree
Experience in Senior Management Level Support Position
Experience in a Manufacturing Environment

Responsibilities

Represent the Executive Management team in dealing with all Level management and personnel within the plant and beyond with affiliated entities, external vendors and contacts on a wide variety of business matters, including marketing, sales, operations, personnel matters, etc.
Accurately and consistently conveys the Executive Management teams directives, management philosophies and policies to extend the influence
Consistently use independent discretion and sound judgement in a variety of functions by identifying urgency, priority, and know when the behalf of the Executive Management team at appropriate times
Act in the Executive Management team's lead to prevent decision making bottlenecks and to facilitate ongoing operations.
Manage the Executives’ business opportunities, schedules, calendar commitments for optimum effectiveness
Wise handling of the flow of information to and from the Executive Management team and handles highly confidential materials and communication from all levels of management and functions
Act as an interface between Corporate, CFO, CEO and Board related matters and the Division General Managers/Presidents and the Management team
Responsible for coordinating all preliminary data gathering on all incoming calls received through the Executive Management team's office
Responsible for managing, planning, and overseeing the Division's budget and keeping travel expenses within budgeted limitations for personnel
Authorized to use a company credit card in order to carry out business purchases or travel related authorization
Responsible for adherence and knowledge of all ISO processes, procedures, flowcharts, and quality policy
All department processes and procedures documented and the appropriate individual(s) trained and cross-trained as necessary