Executive Assistant

Acadia Healthcare • Franklin, TN

5d • Onsite

About The Position

The Executive Assistant provides administrative support to C-Suite leaders and external partners, coordinates projects and assignments, and proactively addresses organizational matters. The role requires a high degree of trust, integrity, judgment, and professionalism in handling confidential and sensitive matters and managing competing priorities. This is an in-office position in Franklin, Tennessee.

The Executive Assistant supports executive calendars and travel, plans meetings and visits, prepares documents and reports, maintains filing systems and leadership trackers, and handles administrative processes such as expense reports, check requests, timesheets, and leave requests. The role also works independently and collaboratively with other Executive Assistants on projects, while following organizational policies and maintaining confidentiality.

Requirements

• High school diploma or equivalent.
• At least 5 years of job-related experience.
• Advanced computer skills, including Microsoft Office, especially Word, Excel, and PowerPoint.
• Accurate typing speed of 80 or more words per minute.
• English proficiency for written and spoken communication with critical external parties, including investors and board members.
• Familiarity with financial processes, key business cycles, and external reporting.
• Experience communicating directly with board members, including through specialized board software.
• Knowledge of office administration procedures and ability to operate most standard office equipment.
• Ability to handle sensitive and proprietary information professionally while maintaining confidentiality.
• Independent judgment to plan, prioritize, and organize a diverse workload.
• Excellent interpersonal skills and ability to interact effectively and professionally with internal and external individuals at all levels.
• Sound judgment when responding to inquiries and understanding when to route inquiries to the next level.
• Self-motivation, strong organizational skills, and superior attention to detail.
• Ability to manage multiple tasks and projects simultaneously within inflexible time frames and adapt to frequent priority changes.
• Ability to work within established organizational policies, procedures, and practices.

Nice To Haves

• Bachelor’s degree or some post-secondary education.
• Experience supporting C-Suite leaders or executive team members.

Responsibilities

• Manage executive calendars, including organizing meetings, travel, and conferences.
• Plan monthly and quarterly meetings, including onsite visits that may require catering, meeting-space requests, and group hotel reservations.
• Prepare high-quality documents, complex reports, and special projects using Microsoft Office products.
• Establish, develop, and maintain filing systems; retrieve information as needed; and maintain an accurate facility leadership tracker.
• Organize and prioritize large volumes of information and email.
• Work independently and collaboratively with other Executive Assistants on special, nonrecurring, and ongoing projects.
• Monitor, analyze, and process expense reports.
• Prepare and submit check requests for invoices.
• Collect and process timesheets and leave requests for executives.
• Implement processes that support efficient service delivery and meet the organization’s changing needs.
• Comply with organizational policies, procedures, performance improvement initiatives, and confidentiality policies.
• Build and maintain constructive, cooperative working relationships and encourage mutual trust, respect, and cooperation among team members.
• Maintain regular and predictable attendance.

Benefits

• Competitive base salary commensurate with experience
• Comprehensive medical, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and recognized holidays
• Company-paid basic life and AD&D insurance
• Employee Assistance Program and mental wellness resources
• Opportunities for professional growth and advancement within Acadia’s nationwide network

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED