Executive Assistant

AeroVironment • Simi Valley, CA

16d • Onsite

About The Position

The Executive Assistant performs a variety of administrative tasks and supports our company's senior-level management. One contributes to the efficiency of the business by providing personalized and timely support to executive members. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Acts as the point of contact among executives, employees, clients and other external partners.

Requirements

• High school diploma or GED equivalent is required
• Minimum of 5 – 8 years' experience as an Executive Assistant or or equivalent combination of education, training, and experience
• Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignities
• Requires in-depth knowledge of company operations, policies, and procedures.
• Maintains a high level of discretion and confidentiality
• Effective communication skills (written and verbal) as well as interpersonal skills.
• Demonstrates high level of customer service and professionalism
• Experienced and proficient with MS Office (Word, Excel, PowerPoint & Outlook) and demonstrates strong computer skills
• Occasionally may be required to travel within the Continental U.S.
• Must have a valid driver's license and clean DMV record
• This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction.
• ITAR U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.

Nice To Haves

• Bachelor's degree in relevant discipline is highly desired or equivalent combination of education, training, and experience
• Well-organized, has strong time management skills and is able to act without guidance
• Familiarity with office equipment and productivity tools
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
• Focuses on teamwork and puts the success of the team above one's own interests

Responsibilities

• Manage complex calendars; schedule meetings across time zones
• Coordinate internal/external meetings, board meetings, and offsites
• Prioritize and resolve scheduling conflicts
• Arrange flights, hotels, ground transportation
• Prepare detailed travel itineraries and trip packets
• Handle changes, cancellations, and travel issues
• Process expense reports and purchase requests
• Draft, edit, and proofread emails, memos, and presentations
• Screen and prioritize incoming messages and calls
• Act as a point of contact between the executive and staff/clients
• Prepare agendas and materials
• Take meeting notes and track action items
• Follow up on deliverables and deadlines
• Maintain files, records, and contact lists
• Track key projects, deadlines, and follow‑ups for the executive
• Help organize information for decision‑making
• Handle sensitive information with discretion
• Assist with preparation for leadership meetings, reviews
• Help the executive stay aligned with priorities and commitments

Benefits

• medical
• dental
• vision
• 401K with company matching
• a 9/80 work schedule
• a paid holiday shutdown

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED