Executive Assistant

Waste Connections

25d•Onsite

About The Position

Waste Connections is seeking an Executive Assistant to support our Corporate Accounting organization in The Woodlands, TX. This role combines event planning, office operations, and finance coordination, requiring a highly organized, proactive professional who thrives in a fast-paced environment. The ideal candidate brings strong organizational and interpersonal skills, the ability to manage multiple priorities, and a high level of professionalism while supporting both people and process-driven work.

Requirements

2+ years in event coordination, office management, or administrative support
Strong organizational, multitasking, and problem-solving skills
Advanced communication skills with the ability to work across all levels
Experience with Microsoft Office (Excel, PowerPoint, Outlook)
Detail-oriented with the ability to manage deadlines, budgets, and reporting work
Positive, energetic, and team-oriented mindset with flexibility to support events

Nice To Haves

SharePoint a plus
internal systems (Workday a plus)

Responsibilities

Plan and coordinate corporate meetings and events ranging from small team gatherings to large conferences (50–275 attendees), including logistics, vendor management, travel, and on-site support (limited travel required)
Manage Outlook calendars, event communications, travel arrangements, and serve as a point of contact for internal and external stakeholders
Prepare Expense Reports and reconciling Credit Card transactions along with vendor communications
Assisting with census and regulatory reporting
Updating SharePoint pages, internal calendars, and training content
Support departments with shipping, check distribution, and banking materials
Oversee shared office spaces and coordinate supplies, snacks, and vendor meetings
Plan team engagement activities including quarterly outings, internal events, and office celebrations