Executive Assistant to the EVP Chief Marketing Officer

Scotiabank•Toronto, ON

40d•Onsite

About The Position

The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day-to-day operations to the Executive Vice President, Chief Marketing Officer. This role requires discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.

Requirements

Minimum of 2 years experience as an administrative assistant.
Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
Experience working in large, complex organizations with extensive stakeholder management.
Impeccable organizational skills, autonomy, and solution-oriented attitude.
High level of discretion required when dealing with confidential matters.
Strong ability to effectively perform in a complex, high changing environment.
Solid time management, communication (verbal and written), and presentation skills.

Responsibilities

Provide senior-level administrative, calendar, and time management support to the EVP, Chief Marketing Officer.
Manage complex calendars, prioritize meetings, resolve scheduling conflicts, and ensure executives stay on track with their daily, weekly, and strategic goals.
Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.
Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.
Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
Process expense reports, keeping track of standard expenditures and billing records.
Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.
Contribute to administrative process improvements and ensure alignment with global policies and business controls.
Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required.
Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct.