Executive Assistant

VetStrategy / Daubigny•Vaughan, ON

20d•CA$100,000 - CA$120,000

About The Position

As the Executive Assistant to the VetStrategy Executive Leadership Team, you will report directly to the Chief Executive Officer and support other members of the C-suite including the Chief People Office and Chief Financial Officer. We are seeking a highly polished, energetic, detail-oriented administrative professional who enjoys working in a fun, fast-paced environment with a great corporate culture.

Requirements

5 to 8 years of support experience, preferably at the C-suite level
Ability to maintain a high degree of professionalism while working with deadlines
Ability to handle highly confidential material and correspondence
Superior communication skills (both oral and written) and ability to use good judgment
Highly organized with the ability to multitask
Anticipate needs and proactively act accordingly
The ability to work independently and be accountable but also works well within a team setting
Detail-oriented and proactive approach
Sense of urgency; proven ability to set priorities and handle multiple tasks simultaneously
Strategic thinker with an innovative spirit
Advanced Microsoft Office / Google Suite skills
A people person. Ability to maintain positive, productive relationships with both internal and external business partners
Comfortable being around pets when visiting the office

Responsibilities

Lead high-level administrative functions, confidential communications and sensitive matters with discretion.
Manage complex calendars and priorities for the CEO and executive team.
Build visually sharp slide decks translating executive insights into clear, influential narratives.
Oversee receipts, credit cards, and timely expense reporting.
Collaborate with the Office Supervisor to prioritize and route documents requiring CEO signature, ensuring efficient and prioritized workflow.
Schedule, support, and capture minutes for key meetings.
Manage registrations, memberships, and event participation to maintain seamless executive representation across conferences and industry functions.
Execute special projects and shift priorities with agility.
Manage domestic and international travel planning, end-to-end logistics across flights, hotels, and ground transportation.
Anticipate and prepare for Executive Leadership, Board, and Business Development meetings with on-site support during key sessions.
Partner with the CEO to build streamlined itineraries and logistics for board meetings, market visits, and leadership events.
Collaborate and oversee the Office Supervisor to ensure on-time handling of time-sensitive legal, compliance, and regulatory documents requiring executive signatures.
Provide guidance to the Office Supervisor to keep office operations aligned with Executive and Leadership Team needs, especially for meeting preparation and executive-level coordination.