Executive Assistant
About The Position
The Chesapeake Conservancy is seeking an Executive Assistant to provide administrative support for its leadership team. This full-time, exempt position reports to the Vice President of Operations and will also receive direction from the Vice President of Development and CEO. The ideal candidate is detail-oriented, handles confidential information with discretion, possesses good judgment, communicates clearly and effectively, and maintains trusting relationships with all staff members. The Chesapeake Conservancy is the only watershed-wide organization focused on both land conservation and stream restoration to achieve a healthier Chesapeake Bay, utilizing cutting-edge data and technology, including artificial intelligence, to guide conservation efforts.
Requirements
- 3-5 years of administrative experience
- Excellent attention to detail
- Ability to work independently
- Excellent communication skills both within and outside the organization
- Ability to maintain confidentiality
- Ability to manage time while juggling multiple projects from multiple sources
Nice To Haves
- Proficiency in Microsoft Office Suite and Google Suite
- Experience with donor software or other CRM
Responsibilities
- Provide administration support for the leadership team.
- Maintain the CEO’s Chesapeake Conservancy calendar and coordinate incoming and outgoing scheduling and email requests.
- Assist CEO in other administrative tasks upon request.
- Manage office supplies, keeping inventory of current supply levels and placing orders when needed to replenish materials.
- Manage Skedda calendar for the office.
- Input invoices into Bill.com.
- Input development data into DonorPerfect or a future CRM.
- Prepare and distribute accurate donor acknowledgement letters.
- Deposit fundraising checks.
- Perform other administrative duties as assigned.
Benefits
- 3 medical plans, plus dental and vision insurance plans
- Health Savings Account and Flexible Spending Account options
- Life and AD&D insurance and long-term disability insurance
- 15 days paid vacation leave accrued annually, increased to 20 days after 5 years of service
- 4 weeks paid sick and family leave accrued annually
- 13 paid holidays
- 403(b) retirement plan with up to 5% employer match
- Alternate Work Week and flexible work hours available
- Hybrid work arrangement
- Opportunities for advancement and professional development
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
