Executive Assistant - Procurement Division

Texas Department of Transportation•Austin, TX

10h•Onsite

About The Position

Performs highly complex (senior-level) professional assistance work for an executive. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment; may occasionally receive instruction or assistance as new, unusual, or unique situations arise and/or assist others in performing work of greater complexity. Employees at this level may advise and assist an executive on high-level administrative matters and operations.

Requirements

High School Grad or Equivalent in general education.
4 years of experience in administrative support or administrative management experience. (Experience can be satisfied by full time or prorated part time equivalent).
College education and/or relevant technical training may be substituted for experience on a year per year basis.
Valid driver’s license.
This position requires driving a state vehicle.

Nice To Haves

Experience in the use of standard office equipment (personal computer, printer, telephone, copier)
Experience in the use of MS Word, Excel & Outlook
Excellent customer service skills

Responsibilities

Manages and coordinates emails, calendars, meetings and conferences.
Develops presentation and handout materials.
Coordinates trip itineraries and travel.
Completes expense and mileage reports.
Prepares and/or proofs for accuracy various documents, including correspondence, memos, meeting notices and agendas, charts, presentation slides, handouts, forms, and spreadsheets.
Greets visitors, answers and screens phone calls, takes messages, and sets up conference calls for an executive(s).
Provides input into developing and revising administrative policies, procedures, standards, and methods; and provides guidance and interpretation on policies and procedures.
Communicates objectives, tasks, and decisions to staff on behalf of executive.
Work effectively with a wide range of people and personalities while maintaining professionalism and discretion.
Adapt quickly to an ever-changing environment, often with shifting priorities and expectations.
Demonstrate initiative by thinking ahead, often on short notice, to help ensure the division continues to run smoothly.
Performs other duties as assigned.