Executive Assistant, PDS

JLL•Dallas, TX

16h•$60,000 - $85,000•Onsite

About The Position

JLL's Project & Development Services (PDS) Americas team is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership located in the South Central Region. This role is integral to the smooth operation of a fast-paced, high-performing team and requires someone who can anticipate needs, manage competing priorities, and represent the executive team with professionalism and discretion. In this role as an Executive Assistant at JLL, you will be an integral part of our team, collectively shaping a brighter way for our clients, ourselves, and our fellow employees. You will be empowered to thrive, as we believe the most effective teams are built when everyone has the opportunity to contribute and succeed. You will have the chance to work in a culture of collaboration, both locally and across the globe, setting JLL apart as a leader in the industry. We embrace innovative ways of working and provide various opportunities for you to strengthen and advance your career, always prioritizing your growth and development. Additionally, we highly value your well-being and champion inclusivity and a sense of belonging, fostering a supportive and inspiring work environment.

Requirements

5+ years of experience supporting C-suite or senior executive-level leaders.
Prior experience in a corporate or professional services environment preferred.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Experience with expense management platforms (e.g., PeopleSoft/Concur).
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to handle sensitive and confidential matters with professionalism and discretion.
Proactive, self-directed, and able to anticipate executive needs.
Flexible and adaptable in a fast-paced, constantly evolving environment.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Executive presence and the ability to represent leadership positively across all interactions.
Comfort managing multiple priorities simultaneously without losing attention to detail.
A team-first mindset with a collaborative and solutions-oriented approach.

Responsibilities

Manage complex calendars for several senior executives, including scheduling internal and external meetings across multiple time zones, proactively identifying and resolving scheduling conflicts.
Coordinate all domestic and international travel arrangements including flights, hotels, and ground transportation, preparing detailed travel itineraries and managing last-minute changes.
Draft, edit, and proofread correspondence on behalf of executives, serving as a liaison between senior leadership and internal/external stakeholders while screening and prioritizing communications appropriately.
Prepare presentations, reports, and meeting materials to support executive decision-making, coordinating leadership team meetings, offsites, and town halls.
Capture and distribute meeting notes and action items while handling confidential and sensitive information with the utmost discretion.
Support special projects and strategic initiatives as needed, coordinating team events, conferences, and leadership gatherings while tracking deadlines and ensuring timely follow-up on open items.
Process and reconcile expense reports using PeopleSoft or similar tools, assisting with purchase orders, invoices, and budget tracking support.