Executive Assistant (Bilingual - English / Japanese Required)

Kawasaki Motors Corp., U.S.A.•Lake Forest, CA

3d•$75,000 - $80,000

About The Position

The Executive Assistant will manage the President's calendar, screen calls and correspondence, and prepare various documents and reports. This role involves arranging programs and events, acting as custodian of corporate documents, and handling complex travel arrangements. A key responsibility includes translating English/Japanese documents and facilitating communication between departments. The position also involves maintaining the boardroom schedule and assisting guests.

Requirements

High school diploma or general education degree (GED) is required.
Minimum 5 years related experience and/or training; or equivalent combination of education and experience.
Must be fluent, both verbal and written, in Japanese and English.
Exhibits excellent oral and written communication skills.
Demonstrates the ability to successfully prioritize and organize multiple, competing tasks.
Extremely detail and deadline oriented.
Brings energy and enthusiasm to group or team efforts.
Solid working knowledge and experience with Microsoft's Word and Excel software.

Nice To Haves

Associates degree (AA) or equivalent from two-year college or technical school is preferred.

Responsibilities

Manages President's calendar and independently schedules appointments.
Screens incoming calls and correspondence and responds independently when possible.
Prepares memorandums outlining and explaining administrative procedures and policies as requested by the President.
Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
Acts as custodian of corporate documents and records.
Directs preparation and filing of corporate legal documents with government agencies to conform with regulations.
Composes and prepares confidential correspondence, reports, and other complex documents.
Creates and maintains database and spreadsheet files.
Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies President when requested.
Updates and sends KMC Team Member List to KHI semi-annually.
Translates English/Japanese documents including letters, speeches, surveys, magazine articles and other written materials in addition to translating meetings, new employee benefits orientation for KHI transferees for HR and other departments.
Compiles an annual list of consumer complaints the President receives and distributes them to appropriate personnel for resolution.
Maintains the boardroom meeting schedule for the board members and ensures that the boardroom stays clean and presentable at all times.
Welcomes the President’s guests and provides assistance as appropriate.