LN Concerts, Executive Assistant

Live Nation Entertainment • Austin, TX

23h • Onsite

About The Position

WHO ARE WE? Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com. WHO ARE YOU? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

Requirements

• Strong verbal/written communication, phone etiquette, computers (ROME, Microsoft Word, Excel, and PowerPoint), or similar programs.
• Ability to engage in positive interaction with co-workers, executives, and high-level industry professionals; prioritize, organize, problem solve, follow up, communicate, and diffuse possibly volatile situations with tact
• Ability to multitask daily, be organized, detail-oriented, self-driven, forecast issues, and handle last-minute projects to meet deadlines.
• Hlose attention to detail, especially in contracts, deal terms, and other financial documents.
• Proficient typing skills required (ability to type 60 wpm)
• A minimum of one year of experience as an assistant with industry-related experience
• Passion for live music
• High school diploma or associate’s degree required

Responsibilities

• Provide daily support to the regional promoter, which includes but is not limited to: Schedule and calendar upkeep
• Communicate with the regional team in all departments (finance, production, marketing, talent, ticketing)
• Book travel and process associated reimbursements
• Heavy phone and email traffic
• Office ops schedule upkeep
• Research and prepare the leader for specialized meetings and industry functions
• Field general inquiries and redirect to the regional promoter as needed
• Manage monthly expense reports
• Research and prepare various high-level projects as needed (yearly business plan, annual reports, quarterly organization-wide presentations and events, etc.)
• Process ticket request forms
• Plan and execute off-site meetings, venue visits, and division events and retreats
• Provide general administrative duties, which include but are not limited to: Receive/sign for UPS/FedEx deliveries
• Prepare spaces for meetings, ordering materials, lunch, etc.
• Draft, issue, and execute artist contracts; review and execute third-party license agreements with regional venues
• Contribute to process improvements and operational efficiencies across the team
• Facilitate the booking process for the regional promoters’ venues
• Place holds and manage venue calendars
• Research artists’ market history and listenership
• Communicate show information with internal and external partners across key stages of the show lifecycle, including confirmations, announcements, on-sales, etc.
• Contract management
• Coordinate with the leader, finance, and legal to review expiring venue agreements prior to the renewal period.
• Provide support to the Finance team by submitting final finance reports for shows, completing monthly forecast reports, and managing all show files
• Develop and maintain venue one-sheets, region-wide information, and contact lists for presentations, proposals, and other deliverables.
• Some travel required
• Complete other duties as assigned

Benefits

• Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• Free concert tickets
• Generous paid time off including paid holidays, sick time, and personal days
• 401(k) program with company match
• Stock reimbursement program
• New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support
• Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• Volunteer time off
• Crowdfunding match

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees