Executive Assistant- Foundation Strategic Events & Annual Giving

Hackensack Meridian Health•Iselin, NJ

3d•$40•Hybrid

About The Position

The Executive Assistant reports to Hackensack Meridian Health network executives and relieves them of administrative functions to increase the time they can devote to executive-level responsibilities. The position supports Foundation Strategy as well as the Events and Annual Giving teams. It is hybrid, with a requirement to work onsite in Iselin two days each week. The role handles confidential and time-sensitive material and relies on experience and judgment to plan and accomplish goals. Other duties and projects may be assigned.

Requirements

High school diploma, GED, and/or GED-equivalent program.
At least 10 years of experience in a related field.
At least 2 years working for top-level executives.
Excellent written and verbal communication skills.
Proficient computer skills, including Microsoft Office and Google Suite platforms.
Strong problem-solving skills.
Strong organizational skills and attention to detail.
Ability to prioritize and work independently on a variety of tasks.
Ability to take initiative and handle stressful situations.
Lift at least 10 pounds, push and pull at least 15 pounds, and stand at least one hour per day.

Nice To Haves

Associate or bachelor's degree.

Responsibilities

Schedule appointments, meetings, and conferences for departmental personnel using interdepartmental or hospital-wide computerized scheduling systems.
Screen and prioritize calls, transfer calls, record messages, and deliver them to appropriate personnel.
Coordinate special projects; compose memos; transcribe notes; and research and create presentations.
Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports.
Prepare and file routine and advanced correspondence, including letters, memoranda, and reports.
Handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office, as needed.
Review and distribute daily mail correspondence to appropriate personnel.
Order office supplies and maintain inventory.
Maintain current departmental manuals and files.
Assist with compiling and developing the annual budget, as needed.
Handle confidential and time-sensitive material.
Adhere to HMH Organizational competencies and standards of behavior.
Perform other duties and projects as assigned.