Executive Assistant

Destination Homes•Sandy, UT

30d•Onsite

About The Position

The Executive Assistant partners closely with executive leadership to provide dedicated, high-level support in a professional environment requiring exceptional discretion, judgment, initiative, and confidentiality. This is a full-time position in office.

Requirements

7+ years of experience supporting senior executives in a professional environment.
Demonstrated ability to manage complex schedules, competing priorities, and multiple high-visibility responsibilities with minimal direction.
High level of independent judgment, professionalism, initiative, and attention to detail.
Excellent written and verbal communication, interpersonal, and organizational skills.
Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
Proven ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
Strong problem-solving skills with the ability to anticipate needs, identify solutions, and follow through with accuracy and professionalism.
Ability to build effective partnerships with executive leadership and stakeholders across the organization.
Attentively listens to others.
Adjust communication to fit the audience and the message.
Provide timely and helpful information to others across the organization.
Encourage the open expression of diverse ideas and opinions.
Work cooperatively with others across the organization to achieve shared objectives.
Partner with others to get work done.
Gain trust and support of others.
Demonstrate ethical and followership behaviors which promote LHM standards.
Show stewardship in providing a neat, orderly and safe work environment.
Follow company policy and procedures when conducting business with employees, vendors and guests.
Observe safety and security procedures and use equipment and materials properly.

Nice To Haves

Come up with useful ideas that are new, better or unique.
Introduce new ways of looking at problems.
Encourage diverse thinking to promote and nurture innovation.

Responsibilities

Protect the legal, financial and moral well being of Miller Family Services.
Be a teacher to support the efforts of other employees to be successful.
Seek ways to improve business operations efficiencies.
Serve as a trusted partner to executive leadership, providing high-level administrative support and helping manage day-to-day priorities and operations.
Manage complex executive calendars, balancing competing priorities, meetings, events, travel, and shifting business needs.
Proactively anticipate needs, identify potential challenges, and implement solutions to ensure seamless executive and organizational support.
Manage executive communications, including prioritizing correspondence, drafting and editing communications, and responding on behalf of the executive as appropriate.
Coordinate all travel arrangements and related logistics, including flights, lodging, ground transportation, itineraries, and schedule adjustments.
Prepare presentations, reports, meeting materials, agendas, and follow-up action items to support executive and organizational priorities.
Oversee office catering and coordinate hospitality for internal meetings, executive meetings and other office events.
Organize and maintain files, records, and administrative systems to support efficient operations.
Monitor and prioritize incoming communications, visitors, and requests, ensuring timely follow-through and appropriate escalation when needed.
Build and maintain effective relationships with internal teams, external contacts, vendors, family representatives, and guests while exercising professionalism, discretion, and sound judgment.
Handle highly confidential and sensitive information with the highest level of integrity and confidentiality.
Assist with expense reporting, invoices, administrative tracking, and general office coordination needs.
Provides administrative support for additional executive functions and special projects as assigned.