Executive Assistant

College of St. Scholastica, Inc. • Duluth, MN

14d • $53,471 - $69,512

About The Position

The Executive Assistant is a key member of the President’s Cabinet and provides leadership and operational oversight to the Office of the President in fulfilling the College’s mission and values. The Executive Assistant must possess a commitment to integrity and an ability to effectively support the President on a wide range of strategic issues. The Executive Assistant coordinates the operations and communications of the Board of Trustees and provides supervision to assigned office support staff.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, Communications or related field
• A minimum of four (4) years of administrative experience
• Two (2) years of which includes providing assistance to executive staff
• Equivalent combination of education, training and experience

Nice To Haves

• Knowledge of leadership and managerial principles.
• Knowledge of budgeting principles and practices.
• Knowledge of strategy development principles and procedures.
• Knowledge of policy and procedure development and administration principles and practices.
• Knowledge of public relations principles.
• Knowledge of higher education principles and practices.
• Knowledge of professional communication principles and practices (written and oral).
• Knowledge of tact, initiative and sound judgment.
• Knowledge of problem solving and conflict resolution.
• Knowledge of establishing and maintaining effective working relationships with individuals from varied backgrounds.
• Knowledge of managing change and working with sensitive topics.

Responsibilities

• Provides excellent judgment, diplomacy and understanding of the College issues to support the President.
• Directs key projects under the supervision of the President to ensure objectives are completed in a timely and professional manner.
• Oversees confidential projects on behalf of the President and provides confidential administrative support.
• Researches and compiles a variety of materials from sources both inside and outside the President’s office.
• Develops, administers and manages the President & Board of Trustees budgets.
• Provides executive-level support to the President by managing daily operational tasks including, but are not limited to: responding to emails and phone calls professionally and promptly, processing and approving purchasing card statements, and reviewing and approving employee timesheets.
• Manages the President’s calendar using discretion and judgement when and when not to schedule meetings and planning travel.
• Makes decisions regarding the affairs of the President’s office by using tact, initiative, and sound judgement.
• Advises the President on sensitive matters, news and concerns of the community and the College while maintaining confidentiality on sensitive topics.
• Composes correspondence on behalf of the President’s Office and/or the Board of Trustees.
• Maintains reasonable availability outside of regular business hours to assist with pressing, timely matters on behalf of the President’s Office.
• Serves as the liaison to the Board of Trustees on program support activities and matters of institutional significance for the Board on behalf of, and in concert with, the President.
• Maintains a working knowledge of the Board Bylaws and communicating compliance concerns to the Chair of the Board.
• Coordinates trustee onboarding, training and professional development.
• Drafts accurate and concise minutes, resolutions and policies on behalf of the President and the Board of Trustees.
• Serves as administrator of the board electronic portal.
• Assists the President in drafting and creating a monthly email/newsletter to members of the Board and Trustee Emeriti.
• Coordinates the communications and meetings of the Cabinet Leadership team.
• Drafts and maintains accurate, concise minutes on behalf of the President and the Cabinet.
• Provides direction to student assistants; offers instruction in work procedures and/or reviews work for format, accuracy and consistency.
• Provides administrative support for the recruitment of Cabinet and various leadership positions across the College.
• Models inclusive excellence as an expression of the Benedictine values of the College.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive