Executive Assistant

Octaura•New York, NY

8d•$100,000 - $140,000•Hybrid

About The Position

Ocaura is a technology company transforming how some of the world’s largest, least digitized markets operate. In loans and CLOs, trillions of dollars still move through phones, emails, and PDFs because the right infrastructure hasn’t existed — until now. We’re applying AI, real-time data, and modern software design to asset classes long overlooked by fintech. Our platforms turn fragmented information into intelligence, manual workflows into automation, and legacy conventions into scalable market infrastructure. You’ll join a high-impact, collaborative team building the systems these markets need to become more transparent, efficient, and connected. As Executive Assistant to the CEO, you will be a trusted partner at the centre of Octaura’s leadership team. You will create the structure, focus and flow of information that enables the CEO to operate at their best, while helping the wider leadership team stay aligned and effective. This is much more than a traditional diary-management role. You will exercise sound judgement over competing priorities, protect the CEO’s time, anticipate what is needed and keep important decisions, actions and communications moving. You will be the glue between the CEO, Board, leadership team, clients, partners and employees. While your primary responsibility is supporting the CEO, you may occasionally coordinate activities or provide practical support to other leaders. The role is based in New York and requires four days per week in the office.

Requirements

At least five years’ experience supporting C-suite executives, ideally including a CEO, founder or comparable senior leader, ideally withing a technology firm.
A track record of managing complex calendars, inboxes, meetings and travel in a fast-paced, high-expectation environment
Exceptional organisation and attention to detail, combined with the ability to understand the broader business context
Excellent judgement and prioritisation skills, with the confidence to make sensible decisions independently and escalate at the right time
Strong written and verbal communication, with the presence to engage credibly with Board members, investors and senior internal and external stakeholders
A proactive, anticipatory mindset, together with the diplomacy and influence to coordinate busy senior leaders and move work forward without formal authority
Strong follow-through and project-coordination skills, turning conversations and decisions into clear actions and delivery

Nice To Haves

Experience in fintech, financial services, technology or another fast-growth, client-led environment is beneficial but not essential

Responsibilities

Own and proactively optimise the CEO’s complex calendar, resolving conflicts and aligning their time to the most important strategic, commercial and leadership priorities
Coordinate internal and external meetings across multiple time zones, ensuring the right people, information and preparation are in place
Manage and triage the CEO’s inbox with discretion, highlighting urgent or high-impact matters, redirecting routine requests and tracking important follow-ups
Prepare clear agendas, briefing packs, presentations, pre-reads and other materials so the CEO enters meetings informed and ready to act
Coordinate Board, investor and senior leadership meetings, including scheduling, papers, logistics, minutes, actions and timely follow-through
Plan domestic and international travel, producing accurate itineraries and responding calmly when arrangements change
Organise leadership offsites, company events, client meetings and other internal or external engagements from initial planning through to delivery
Capture decisions and commitments from key meetings, assign clear ownership and ensure important actions are followed through
Build trusted relationships across the leadership team and wider organisation, coordinating priorities, removing friction and providing occasional support to other leaders where appropriate
Act as a polished and credible point of contact for Board members, investors, clients, partners and other senior stakeholders
Handle confidential business, people and governance information with exceptional discretion and integrity
Take ownership of selected projects and improvements to executive workflows, communication and operating rhythm