Executive Assistant

Boys And Girls Club Of New Rochelle•New Rochelle, NY

1d•Onsite

About The Position

The Executive Assistant primary responsibility is to provide support to the Chief Executive Officer and Chief Program Officer and Chief Financial Officer to ensure all daily procedures are running smoothly. The Go To Person.

Requirements

High school diploma required
Several years of experience in administrative support roles.
Excellent written and verbal communications skills.
Strong project management and organizational skills.
Ability to work independently as well as collaboratively with various internal and external individuals and organizations.
Hands-on experience with MS Office Suite (particularly MS Word, Excel, Power Point)
Solid time-management abilities with the ability to prioritize tasks.
Effective problem-solver and detail-oriented.
Discretion and ability to handle confidential issues.
Ability to pass background screening including background screening.

Nice To Haves

college degree preferred
academic background in business administration preferred.
experience with databases preferred.
Bi-lingual in Spanish preferred.

Responsibilities

Support CEO, CPO and CFOO with administrative, clerical and executive tasks, supporting copying, travel arrangements, hotel reservations, expenses.
Manage office such as supply inventory and order supplies, monitor and direct incoming mail, prepare outgoing mail for pickup and drop checks off at the post office.
Responsible for managing office equipment and service contracts, performing routine maintenance activities and contacting service representatives.
Manage SharePoint folders for Organization’s departments.
Provide information and referring callers to other staff or taking messages.
Greet all parents, members and visitors.
Manage Board documents and organization of Board folder.
Assist Resource Development Manager with Mascaro and Remington Clubhouse Directors rentals of facilities work.
Assist CFOO with expenses around Grant claims.
Assist CFOO with light bookkeeping.
Manage and streamline expenses and orders (including paying for food/beverages) associated with facilities, Amazon, BJs, Home Depot, petty cash, etc. collaborating with Facilities Manager, Directors, CFOO and Accounting/Finance Manager.
Assist with event planning and mailings.
Assume other duties as assigned.