Executive Assistant
About The Position
Conti LLC is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will have experience working within the construction, engineering, industrial, or project-based environment and possess the ability to manage multiple priorities in a fast-paced setting. The Executive Assistant will serve as a trusted partner to executive leadership, managing schedules, communications, travel arrangements, meetings, and special projects while maintaining the highest level of confidentiality and professionalism.
Requirements
- 5+ years of Executive Assistant experience supporting senior leaders.
- Experience in the construction, engineering, industrial services, manufacturing, or related industry.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- High level of discretion and professionalism.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and Word.
- Ability to prioritize competing demands and meet deadlines.
Nice To Haves
- Experience supporting C-suite executives or company owners.
- Familiarity with construction project documentation and contracts.
- Experience using Procore, Viewpoint, CMiC, Vista, or similar construction management software.
- Associate's or Bachelor's degree in Business Administration or related field.
- Experience coordinating board meetings and executive leadership events.
Responsibilities
- Manage complex calendars and schedules for executive leadership.
- Coordinate and prioritize meetings, appointments, conferences, and events.
- Prepare executive correspondence, reports, presentations, and meeting materials.
- Screen and manage incoming communications, responding or escalating as appropriate.
- Arrange and coordinate domestic travel, accommodations, and related logistics.
- Maintain strict confidentiality regarding sensitive business information.
- Assist with project-related documentation, contract administration, and executive reporting.
- Coordinate meetings with clients, subcontractors, vendors, and project teams.
- Support bid submissions, proposals, project kickoffs, and executive reviews.
- Track critical deadlines, project milestones, and action items.
- Assist leadership with strategic initiatives and special projects.
- Prepare meeting agendas and record key meeting outcomes and action items.
- Maintain organized digital and physical filing systems.
- Coordinate company events, leadership meetings, and client functions.
- Process expense reports and assist with budget tracking.
- Develop and improve administrative processes and procedures.
- Serve as a professional liaison between executives, employees, clients, and business partners.
- Foster strong relationships across departments and external stakeholders.
- Demonstrate sound judgment in handling sensitive situations and information.
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) with Company Match
- Paid Time Off and Holidays
- Professional Development Opportunities
- Employee Assistance Program
- Performance-Based Incentives (when applicable)
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
