Executive Assistant

iA Financial Group•Quebec, QC

7d•Hybrid

About The Position

Build the future with us Are you driven by administrative support and eager to contribute to the purpose of a company that aims to help its clients to feel confident and secure about their future? As an Executive Assistant, you will play a key role in supporting the Vice President, Distribution, and a dynamic leadership team undergoing transformation. This position represents a great opportunity to showcase your skills and fully leverage your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

Requirements

Has 3 to 5 years of relevant experience;
Has advanced knowledge of Microsoft Office Suite tools (Word, Excel, PowerPoint, Outlook);
Is recognized for their collaboration;
Stands out for their sense of priorities;
Demonstrates strong autonomy;
Is recognized for their organizational skills;
Has strong command of French and possesses an intermediate level of English, as the incumbent will be required to collaborate both orally and in writing with various internal and external English-speaking partners on a daily basis;

Nice To Haves

Holds a college diploma in office administration, administration, or other related fields (an asset).

Responsibilities

Manage calendars, emails, calls, and activity schedules for the Vice President and certain members of the leadership team;
Coordinate and plan business travel arrangements;
Manage expense reports and monitor associated budgets;
Perform administrative tasks in support of the team (preparation of letters, tables, charts, presentations, proofreading and editing texts);
Draft correspondence and emails on your own initiative or based on instructions or notes;
Manage security access and install the software used by the team;
Validate the management of regulatory and operational risks;
Receive and process invoice payments, validate information, and enter data into the appropriate accounting systems;
Perform monthly monitoring of general expense budgets for accounting entries;
Manage the procurement of office supplies for the leadership team;
Plan and organize departmental meetings;
Provide support to team professionals in the execution of their duties;
Work closely with other administrative assistants within the organization;
Perform all other related duties.