Executive Assistant

Medici•Austin, TX

14d

About The Position

Medici is seeking an experienced Executive Assistant to support a member of the executive leadership team during an exciting period of growth. This is a high-trust, high-impact role for someone with strong executive support experience, exceptional judgment, discretion, and operational excellence. The ideal candidate has previously supported a founder, C-suite leader, or senior executive, knows how to manage competing priorities in a fast-paced environment, and is comfortable using modern tools and AI to improve efficiency. This person will play a critical role in helping the executive stay organized, prepared, and focused on the company’s highest-priority initiatives.

Requirements

5+ years of experience supporting a senior executive
Proven ability to manage complex schedules and shifting priorities
Strong written and verbal communication skills
Highly organized with strong attention to detail
Professional, polished, and comfortable interacting with senior stakeholders
Proficiency in Google Workspace (Docs, Sheets, Slides)
Experience using AI and automation tools to streamline work processes

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Manage and prioritize the executive’s calendar, ensuring alignment with company priorities
Coordinate complex travel arrangements and detailed itineraries
Prepare briefing materials for meetings, investor calls, and external engagements
Draft and manage correspondence on behalf of the Executive
Track follow-ups and ensure accountability across meetings and initiatives
Serve as a professional point of contact for investors, advisors, partners, and VIP clients
Support coordination of executive meetings, events, and stakeholder gatherings
Assist with thoughtful relationship management, including outreach and gift coordination
Improve systems and workflows using AI and productivity tools to increase efficiency
Maintain strict confidentiality and discretion with sensitive information
Provide general administrative support as needed to maintain executive momentum