Executive Assistant

Thornton Tomasetti•San Francisco, CA

5d•$35 - $45•Hybrid

About The Position

The Executive Assistant is a trusted partner to the Office Director and Principal, providing strategic and administrative support in a fast-paced, collaborative environment. This role is central to keeping operations running smoothly, acting as a liaison across leadership, and ensuring priorities are executed with precision and professionalism.

Requirements

Bachelor’s degree with 5+ years supporting senior executives in a high-level administrative role
Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
Exceptional communication, organization, and time management skills with the ability to meet tight deadlines
A proactive, collaborative mindset with strong judgment and attention to detail
Flexibility and commitment to excellence, including availability outside standard business hours when needed

Responsibilities

Serve as a primary partner to senior leadership, managing complex calendars, priorities, and day-to-day operations
Coordinate meetings, travel, communications, and materials (presentations, reports, and correspondence)
Act as a liaison between executives, internal teams, and external stakeholders, ensuring seamless communication
Handle confidential information with discretion while proactively anticipating needs and solving problems
Support special projects, outreach efforts, and executive initiatives with strong organization and follow-through

Benefits

Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits
Flexible Spending Accounts for Medical and Childcare
Paid Time Off
Family Leave for New Parents
Volunteer Time
Tuition Reimbursement
Commuter Transit (where available)
401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments
Fitness Reimbursement
Various wellness, diversity/inclusion and employee resource programs and initiatives