Executive Assistant

Banner Health•Coeur D'Alene, ID

5d•Onsite

About The Position

Washakie Medical Center seeks to transform the lives of those we serve by fostering the highest level of health and wellness in our community and across our region and state. Whether you’re coming in with experience, or just learning the health care industry, Banner Health is a great place to develop and grow your career. As the Executive Assistant you will be an essential member of the team providing complex administrative assistance supporting our Executive Suite at Banner Washakie Medical Center. This position typically supports the Chief Executive Officer (CEO) and oversees the Administrative staff for the C-Suite. Responsibilities include coordination of communications, maintaining and managing multiple challenging executive schedules, coordinating projects, maintaining task deadlines, running reports, analyzing data, translation into presentation material, presentations, working with administrative systems, handling of sensitive and confidential information, and coordinating with strategic partners in a collaborative environment. As the Executive Assistant we are seeking a professional with experience that demonstrates abilities with computer programs. Must have excellent oral, written, and interpersonal communication skills, as well as a high level of sophistication to effectively communicate and interact with senior executives, internal and external to the organization. Must possess the ability to convey a professional image, as well as effectively represent the executive as appropriate in his/her relationship with external customers. Experience in a role that required confidentiality preferred. Must be a results-oriented professional with integrity and have excellent critical thinking skills and the ability to make decisions in complex and ambiguous situations. Be self-directed with excellent organizational skills and the ability to prioritize and multitask in a very busy office. Have strong relationship building skills with excellent written, verbal and interpersonal communication skills. Proficient and accurate typing and PC skills with advanced MS Office skills in all applications. Experience in a Hospital or Healthcare environment a plus. This is a Full-Time position, working 40 hours per week. Monday-Friday 8:00am- 5:00pm. With a 50-year tradition of quality caring, Washakie Medical Center in Worland, Wyo. is a 18-bed critical access hospital with "big city" capabilities. This includes a 64-slice CT scanner, 3D tomosynthesis mammography, 1.5 tesla MRI, Ultrasound, fluro, electronic medical records and a full service, state-of-the-art lab. Our trauma ED is staffed with full-time physicians and our surgery services include 24/7 CRNA coverage including OB epidurals, two general surgeons, orthopedic surgery, and ambulatory treatment. In addition, we provide a variety of wellness activities and feature an active rehab department. Worland sits in the Bighorn Basin area of Wyoming. We are situated 30 minutes from the Bighorn mountains, Wind River Canyon and an easy drive to Yellowstone and Grand Teton National Parks. Your time outdoors can be spent in some of the most scenic areas of the country. POSITION SUMMARY This position typically supports Senior Vice President (SVP) or equivalent or a Large Facility Chief Executive Officer (CEO) and other senior leaders by providing administrative services and assistance, of moderate complexity, requiring significant latitude of independent judgment and discretion on a routine basis. Additionally, this position handles a variety of situations involving the administrative function of the office, which often cannot be brought to the attention of the executive.

Requirements

High school diploma/GED or equivalent working knowledge.
A strong working knowledge of administrative/specialized business support services as normally demonstrated through four to five years advanced administrative support experience at a progressively responsible level required, including management of projects.
Proven ability to work independently and manage multiple projects and activities simultaneously.
Must possess independent decision-making abilities, as well as, considerable judgment and initiative to determine the approach or action to take in non-routine situations.
Must have the ability to analyze non-routine administrative details of moderate complexity and provide for an acceptable resolution.
Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquiries from telephone callers or visitors, and gathering background information for sensitive or confidential reports.
Must have excellent oral, written, and interpersonal communication skills, as well as a high level of sophistication to effectively communicate and interact with senior executives, internal and external to the organization.
Must possess the ability to convey a professional image, as well as effectively represent the executive as appropriate in his/her relationship with external customers.
Must have an advanced working knowledge of personal software packages to perform the administrative functions described above.
Employees working at Banner Behavioral Health Hospital must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.

Nice To Haves

Previous clerical supervision experience preferred.
Associate's degree preferred.
Additional related education and/or experience preferred.
Experience in a role that required confidentiality preferred.
Experience in a Hospital or Healthcare environment a plus.

Responsibilities

Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive.
Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified. In executive’s absence, directs and ensures that requests for action or information are relayed to the appropriate staff member.
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Independently composes and signs correspondence for executive as needed.
On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive’s views, philosophy, and some understanding of technical matters. May serve as the executive’s representative at meetings and express the executive’s viewpoints at such meetings.
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans. On own initiative, arranges for staff members to represent organization at meetings and conferences.
Prepares reports including conclusions and recommendations for solution of operational and administrative problems.
May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
This position primarily focuses on the operations of the office of the system assigned executive. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system, as well as the community. This position routinely interacts with SMT, board members, physicians, patients, board members, employees, as well as business and community leaders.