Executive Assistant - AHN Cardiovascular Institute - Allegheny General Hospital

Highmark Health • Pittsburgh, PA

2d

About The Position

This job provides professional, administrative, and secretarial support to the leadership team; facilitates an effective overall working relationship with management throughout the System and with external contacts.

Requirements

• Minimum High school diploma or GED.
• 3 to 5 year’s administrative support experience.
• Excellent technical skills including minute-taking, dictation, and computer software skills (MS Office Suite).
• Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive material.

Nice To Haves

• Associate’s Degree.

Responsibilities

• Manages calendars, schedules meetings, performs various typing, initiates correspondence, maintains files, makes travel arrangements, and other routine administrative work and minor business details.
• Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes. Performs assignment planning and develops a tracking system to provide feedback on status.
• Initiates and responds to informational requests, including policies, procedures, regulations, report preparation, and correct source for answers.
• Reads and prioritizes all incoming mail (including e-mails), assigns work, routes, responds, and initiates informational requests including inquiries on policies, procedures, and regulations.
• Screens and directs telephone calls as appropriate. Takes appropriate actions and responds to internal and external customer inquiries.
• May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests.
• Performs other duties as assigned or required.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED