Executive Assistant
About The Position
The Executive Assistant will provide administrative support to the Corporate Access and Research Services and Market Data Services teams on the COO. These teams play a central coordination and partnership role between investors, companies, and external research providers. The COO function encompasses a broad cross-section of initiatives and functions that cut across the platform including Business Management, Corporate Access and Research Services, Stewardship & Proxy Voting, Market Data Services, and Business Intelligence and Enablement. The ideal candidate will possess strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation, mature judgment, and diplomacy. They will be a team player with a strong work ethic and the capacity to prioritize in a deadline-driven environment.
Requirements
- Demonstrate advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, and PowerPoint) and a willingness to learn new technologies to enhance efficiency.
- Outstanding interpersonal and communication skills, plus high level of reliability, professionalism, and discretion.
- Strong service orientation and proactive problem-solving skills.
- Excellent organizational, multi-tasking, and prioritization abilities.
- Fastidious detail orientation and overall work quality.
- Ability to work under deadlines and to accommodate last-minutes changes.
- Demonstrated flexibility and adaptability in a dynamic environment, with the ability to seamlessly adjust to evolving priorities, shifting stakeholder needs, and changes in coverage.
- Positive, can-do attitude; flexibility; sense of humor.
Responsibilities
- Manage complex and proactive calendar scheduling across multiple time zones for a global team.
- Coordinate logistics for internal and external meetings, offsites, and events.
- Preparation and submission of expense reports, ensuring they are completed accurately and submitted in a timely manner.
- Arrange domestic and international travel, including itineraries and accommodations.
- Generate various reports using internal and external information systems.
- Ensure Executive Assistants across the firm are trained in the Corporate Access tools that the team uses.
- Provide cross-coverage and backup support to other Assistants and related leadership groups.
- Support ad-hoc projects as needed, partnering with both the immediate team and broader firm leadership.
- Serve as a capable and reliable note taker for meetings and discussions.
- Build strong relationships across the firm to work effectively and solve problems collaboratively.
Benefits
- retirement plan
- health and wellbeing
- dental
- vision
- pharmacy coverage
- health savings account
- flexible spending accounts
- commuter program
- employee assistance program
- life and disability insurance
- adoption assistance
- back-up childcare
- tuition/CFA reimbursement
- paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
