Executive Assistant - Global Communications

Spotify•New York, NY

5d•$92,933 - $132,762•Hybrid

About The Position

Spotify is hiring an Executive Assistant to support our two Co-Heads of Global Communications. You’ll play a central role in keeping two highly visible leaders and the wider Communications team moving in the right direction—across priorities, meetings, projects, and time zones. The best candidate is endlessly curious about Spotify and the artists, creators, and authors we serve: how music, podcasts, audiobooks, advertising, and product fit together, and why each decision matters. The better you understand the business, the sharper your judgment about priorities and opportunities to improve the Spotify Comms machine.

Requirements

5+ years of experience supporting senior executives
Track record of managing complex, fast-moving priorities
Highly organized and can manage multiple workstreams while seeing connections, dependencies, and potential issues
Thoughtful prioritizer who can distinguish between what is urgent, what is important, what can be delegated, and what requires executive attention
Anticipates needs, looks ahead, and takes action without waiting for every detail or instruction
Uses sound judgment when information is incomplete and knows when to make a decision independently and when to escalate
Curious about Spotify’s business and motivated to understand how our products, people, creators, partners, and audiences connect
Communicates clearly and thoughtfully, both verbally and in writing
Strong attention to detail
Builds trust, handles confidential information with discretion, and remains adaptable and composed as priorities change
Takes ownership, closes loops, communicates progress proactively, and follows through on commitments
Comfortable using Google Workspace, particularly Calendar, Slides, and Docs, as well as collaboration and expense tools such as Slack and Concur
Interested in learning new tools, including AI

Responsibilities

Own complex calendar and meeting management for both Co-Heads, coordinating across time zones and ensuring their time reflects team and company priorities.
Triage meeting requests, invitations, decisions, and information. Assess urgency and relevance, surface trade-offs, recommend priorities, and respectfully redirect requests when appropriate.
Serve as a central coordination point for the Global Communications team, helping align priorities, communication, and ways of working across functions, geographies, and senior stakeholders.
Track and communicate priority projects, decisions, and action items, proactively escalating issues and helping ensure commitments are followed through.
Prepare meeting materials and agendas, capture notes and next steps, and support email prioritization, drafting, and follow-up.
Organize global business travel, including bookings, detailed itineraries, contingency planning, and expense reporting, and support team travel and expenses in line with internal policies.
Coordinate team meetings, offsites, training, celebrations, All Hands, and cross-functional meetings.
Represent Spotify thoughtfully and professionally by drafting correspondence, welcoming guests, and handling confidential or sensitive matters with discretion.