Executive Assistant - Behavioral and Mental Health

Children's Healthcare of Atlanta•Atlanta, GA

About The Position

Provides executive-level administrative support for vice president and senior vice president roles. The position supports leaders by managing calendars and appointments, coordinating meetings and logistics, handling communications, maintaining payroll reports, processing financial transactions, and assisting with department operations and projects.

Requirements

Four years of administrative experience supporting vice president-level roles.
High school diploma or equivalent.
Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills.
Advanced computer skills, including the full suite of Microsoft Office and other Windows-based applications.
Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes.
Experience coordinating large-scale VP-level division and team meetings.

Nice To Haves

Bachelor’s degree in Business, Healthcare, or a related field.

Responsibilities

Maintain the leader’s calendar, schedule appointments, and work with the leader to manage time.
Schedule meetings for the assigned leader, including reserving rooms, ordering meals, preparing agendas, inviting participants, maintaining minutes, greeting guests, and checking audiovisual and catering arrangements.
Maintain payroll reports reflecting assigned staff working, sick, vacation, and other time.
Approve expense reports as assigned by the leader.
Screen incoming phone calls and manage relationships with outside vendors and internal staff.
Serve on special projects or committees, or act as a manager or department representative.
Prepare department and committee minutes and agendas, and coordinate other meeting materials in a timely manner.
Provide backup for other Executive Assistants when they are out or need assistance.
Open, distribute, and read or handle mail as requested or required.
Assist the leader with budget preparation and management, process invoices and expense reports, and reconcile financial transactions in the approved format.