Executive Assistant
About The Position
Penta is a leading corporate affairs advisory firm that helps organizations predict what matters and shape outcomes. By combining proprietary intelligence, stakeholder insights, and strategic counsel, we help CEOs and leadership teams navigate the increasingly complex intersection of business, policy, culture, and reputation. Our clients turn to us when the stakes are high, the signals are difficult to interpret, and the consequences of getting it wrong are significant. We are building a new model for corporate affairs advisory and are seeking leaders who want to help define the future of the industry. Penta’s global team brings decades of experience in business, government, communications, research, data science, and media. Our clients include many of the world's most influential organizations across technology, financial services, energy, healthcare, and other sectors, including over 25% of the Fortune 100. Penta has offices in New York, Washington DC, San Francisco, London, Brussels, Dublin, and Singapore. The Executive Assistant supports the partners of our growing firm. Partners are the driving force behind our firm's client relationships and growth, and this role exists to protect and extend their ability to do that work. Executive Assistants as Penta serve as trusted extensions of the partners’ judgment, time, and priorities. The successful candidate will have previous experience supporting executives with their scheduling and administrative needs, and experience demonstrating the utmost discretion with sensitive matters. This is a great opportunity for someone who has an interest in building a career in executive support and wants to learn in a dynamic, team-centered environment. We are looking for someone that can serve as a strategic thought partner to the executives they’re supporting, has strong communications and problem-solving skills, and is a professional, warm, and positive person.
Requirements
- A Bachelor’s degree in any discipline, where a degree in Business Administration, Organizational Development, Political Science, Economics, or another relevant field is preferred
- 3-5 years of experience supporting executives, ideally in a professional services environment
- Strong customer service mentality and ability to take initiative and solve problems creatively and efficiently
- Excellent verbal and written communication skills required
- Strict attention to detail and strong organization skills, understanding the importance of accuracy in all internal and external matters
- A high degree of integrity, with the ability to maintain professionalism and confidentiality at all times
- The ability to utilize AI and emerging technologies, where appropriate, to enhance efficiency, quality, and impact, while staying current on evolving capabilities and incorporating relevant innovations into day-to-day work
- A team player mentality with a positive attitude and friendly demeanor
- Ability to embrace change and maintain a continuous learning mindset
Responsibilities
- Own and manage partners’ calendars with a strategic lens, proactively resolving conflicts, prioritizing high-value activities, and protecting time for deep work
- Assist in client management and business development responsibilities, preparing research and materials for meetings and providing day and week ahead background briefings
- Develop strategies to increase the efficiency of partner schedules, including through the shared use of AI platforms
- Manage expense reporting, reimbursements, and budget tracking with complete accuracy
- Coordinate domestic and international travel, including detailed itineraries, contingency planning, and real-time adjustments
- Support partners with Salesforce needs to ensure all data is accurate and completed in a timely manner
- Handle highly sensitive, confidential, and proprietary information with absolute discretion
- Multi-task and prioritize multiple, competing demands while maintaining a high-quality outputs
- Coordinate external networking opportunities
- Complete ad-hoc tasks as they arise
Benefits
- Excellent medical, vision, and dental insurance through Cigna and UNUM, with the company covering the majority of individual employee premiums and 50% of dependent premiums
- A 401(k) plan with a generous employer match, contributing 100% on the first 3% of salary deferred and 50% on the next 2%, helping employees maximize their retirement savings
- Employer-paid short-term disability (STD), long-term disability (LTD), and life insurance
- 12 weeks of paid parental leave for birthing and non-birthing parents
- Flexible Paid Time Off (PTO) policy and a generous holiday schedule
- A monthly cell phone stipend
- Optional employee-paid pet insurance coverage through Nationwide
- Frequent firm-wide social events and team-building activities
- Access to Employee Assistance Programs (EAP), including confidential counseling and resources for personal and work-related issues
- Wellness benefits including a gym membership discount program, mental health resources, and access to virtual health consultations
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
