Executive Assistant-full time-days

Trinity Health•Central City, IA

1d•Onsite

About The Position

MercyOne Central Iowa sets the standard for personalized and radically convenient care in the Des Moines metro area and surrounding counties. MercyOne Des Moines Medical Center, founded by the Sisters of Mercy in 1893, is the longest continually operating hospital in Des Moines and Iowa’s largest medical center, with 802 beds available. The hospital is one of the Midwest’s largest referral centers. With more than 7,000 colleagues and a medical staff of almost 1,500 physicians and allied health professionals, MercyOne Central Iowa is one of Iowa’s largest employers. Join the MercyOne Family as an Executive Assistant. As an executive assistant you will coordinate physician staffing and scheduling.

Requirements

High School Diploma or equivalent
Minimum of four-years experience as Administrative Secretary/Assistant preferably in a health care setting.
Computer and word processing skills required.
Proof of completion of Mandatory Reporter abuse training specific to population served within three (3) months of hire.

Responsibilities

Manages all physician templates within Practice Manager System.
Prepares weekly physician schedules and sends to appropriate individuals.
Manages call schedules and equalizing call responsibilities.
Communicates regularly with staff regarding physician schedules.
Coordinates physician staffing by location based on utilization of physician resources.
Compiles physician call pay and loads into Kronos time system.
Coordinates arrangements for meeting, conferences and personal travel for physicians and administration.
Coordinates student rotations with physicians from various academic programs.
Reconciles various monthly billing statements.
Answers telephone, screens calls and either personally handles or refers to appropriate individuals.
Performs all secretarial functions.
Processes incoming/outgoing mail and materials to facilitate reply by managers and providers.