Executive Assistant

Wellington Management • Boston, MA

18d • $60,000 - $110,000 • Hybrid

About The Position

Wellington’s Investment Boutiques seek an Executive Assistant to provide high quality administrative and operational support to assigned investors and investment teams. The Executive Assistant helps leverage investor time by anticipating needs, managing logistics, organizing information, and keeping work moving across a fast-paced, detail-rich environment. This role requires strong judgment, discretion, organization, and the ability to manage competing priorities with limited direction. The ideal candidate is proactive, composed under pressure, comfortable using technology to create leverage, and interested in understanding the business context behind the work, including meetings, conferences, client activity, internal priorities, and shifting deadlines.

Requirements

• Minimum of 3 years of administrative experience in a professional services, investment management, financial services, or similarly fast-paced environment preferred.
• Experience supporting multiple stakeholders with competing priorities and complex scheduling needs.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and OneNote, with interest in using AI and other technology to improve efficiency.
• Strong attention to detail, follow-through, and work quality across calendar management, travel, expenses, meeting logistics, and written communication.
• Ability to work independently, prioritize effectively, and identify when to escalate issues or seek additional context.
• Collaborative style, strong interpersonal skills, and the ability to build trust across internal and external relationships.
• Flexibility to support time-sensitive matters and changing business needs while maintaining professionalism and composure.

Responsibilities

• Manage complex calendars with a focus on prioritization, conflict resolution, forward planning, and thoughtful use of investor time.
• Coordinate internal and external meetings, including room logistics, visitor registration, technology, materials, agendas, catering, and follow-up items as needed.
• Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and adjustments when plans change.
• Prepare and organize meeting materials, conference packets, research materials, company information, reporting, and other documents that help investors prepare effectively.
• Use Outlook, Teams, OneNote, SharePoint, Excel, PowerPoint, Copilot, and other firm tools to create organized, scalable workflows that reduce manual follow-up and improve visibility.
• Maintain clear systems for email, task tracking, travel, meetings, coverage notes, records, and recurring processes so work is reliable and easy to transition or back up.
• Build strong relationships with investors, assistants, internal partners, external contacts, and vendors.
• Provide cross-coverage and backup support to other assistants as needed, including clear handoffs and ownership of urgent items.
• Exercise discretion with confidential information and sound judgment when determining what needs escalation, what can be handled independently, and what requires additional context.
• Support ad hoc projects, team events, visitor logistics, onboarding support, reporting needs, and process improvements that help the broader team operate more effectively.

Benefits

• retirement plan
• health and wellbeing
• dental
• vision
• pharmacy coverage
• health savings account
• flexible spending accounts
• commuter program
• employee assistance program
• life and disability insurance
• adoption assistance
• back-up childcare
• tuition/CFA reimbursement
• paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed