Executive Assistant

Clark Construction Group, LLC•McLean, VA

6d•$45,000 - $140,000

About The Position

The Executive Assistant provides administrative support to key executives and senior leadership, including scheduling, organization, daily logistics, and administrative tasks. The role also provides dedicated bid coordination support to project teams, estimating departments, and pursuit leaders throughout the preconstruction lifecycle. The position is based primarily in a professional office and may require occasional travel to various locations, including active construction sites. Work involves prolonged periods at a desk, detailed computer and document work, and moving around the office. The role requires flexibility to work extended hours and respond to time-sensitive business needs outside regular working hours. A pre-employment drug fitness-for-duty screening and random quarterly drug tests are required. Clark offers base salary, bonus potential, and a comprehensive benefits package. The stated base salary range is $45,000–$140,000, with compensation potentially varying based on education, experience, and skills.

Requirements

Experience supporting senior leadership and/or a department in an administrative capacity.
Ability to think on your feet and solve problems.
Personal confidence and a passion for customer service.
Can-do attitude with superior organizational skills and accuracy.
Ability to maintain confidentiality in all aspects of job responsibilities.
Clear and concise written and verbal communication skills.
Ability to manage multiple competing priorities under deadlines.
Advanced proficiency in Microsoft Office applications.
Willingness to work overtime to meet business requirements as needed.
Previous administrative experience within the commercial construction, engineering, or architecture industry.
Familiarity with bid coordination workflows, public/private procurement processes, and standard construction terminology.
Exposure to construction project management and bidding software such as Procore, BuildingConnected, Bluebeam Revu, or Adobe Acrobat Pro.
Ability to lift and move objects up to 10 pounds regularly and up to 25 pounds occasionally.
Ability to work extended hours and respond to communications outside regular working hours when business needs require it.
Ability to follow safety policies and procedures at construction sites and other locations.
Successful completion of a pre-employment drug fitness-for-duty screening; random quarterly drug fitness-for-duty tests are conducted.

Responsibilities

Provide operational and logistical support to senior leadership and the department.
Manage a busy calendar and coordinate complex meetings with internal and external executives and assistants.
Review and summarize documents and deliver reports as required.
Prioritize and manage multiple projects simultaneously.
Maintain accurate documentation and filing systems.
Support other members of the department's team as needed.
Coordinate administrative delivery of RFPs, RFQs, and formal bid packages in accordance with Clark Construction standards.
Monitor bid deadlines, milestones, and deliverable schedules across estimating and procurement efforts.
Assist with subcontractor and vendor outreach, bid invitations, plan distribution, and receipt tracking.
Compile, format, proofread, and assemble technical proposals, qualifications statements, and bid compliance exhibits.
Maintain digital bid files, specification documents, addenda distributions, and bid logs so teams have current revisions.
Coordinate bid-day logistics, including secure document submissions, notary services, hand-deliveries, digital upload verification, and cross-functional war room setup.
Follow Clark Construction safety policies and procedures and applicable laws at all locations.
Monitor and respond to communications as required for time-sensitive matters or emergencies.