Executive Assistant

the Voith Group•York, PA

15h•Onsite

About The Position

The Executive Assistant to the CEO provides high-level administrative and strategic support. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced executive environment. The Executive Assistant serves as a key partner to the CEO by managing communications, coordinating executive activities, preparing professional presentations, documenting meeting outcomes, and driving follow-through on critical business initiatives. The ideal candidate is proactive, detail-oriented, highly polished, and capable of interacting effectively with senior leadership, internal stakeholders, and customers.

Requirements

Bachelor’s degree preferred and/or equivalent professional experience
5+ years of experience supporting senior executives, preferably at the C-suite level
Advanced proficiency in Microsoft Office Suite, especially PowerPoint, Excel, Outlook, and Word
Strong written and verbal communication skills
Exceptional organizational and time management abilities
Ability to manage multiple priorities with strong attention to detail
Proven ability to maintain confidentiality and exercise sound judgment
Strong interpersonal skills with the ability to interact effectively across all organizational levels

Responsibilities

Manage and maintain the CEO’s calendar, scheduling internal and external meetings, travel, and executive priorities
Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting
Handle confidential and sensitive information with the highest level of professionalism and discretion
Prioritize incoming requests and communications to ensure efficient executive workflow
Attend executive and leadership meetings alongside the CEO to document detailed meeting notes, action items, and key decisions
Track and follow up relevant personnel within the organization on open action items to ensure accountability and timely completion
Drive and manage marketing campaigns, e.g. linked in posts, internal newsletters, etc, with communications department
Prepare meeting agendas, executive presentation materials, and executive summaries
Coordinate leadership team meetings, offsites, and strategic planning sessions
Develop high-quality executive presentations and reports for leadership meetings, board reviews, customer presentations, and strategic initiatives
Support preparation of speeches, talking points, and executive correspondence as needed
Support cross-functional initiatives by coordinating timelines, deliverables, and communication among stakeholders.
Monitor progress on strategic initiatives and provide status updates to the CEO
Assist with special projects and executive-level priorities as assigned
Maintain organized records, files, and documentation for executive activities
Process expense reports, invoices, and other administrative documentation accurately and timely