Executive Assistant | Great West

The Canada Life Assurance Company•Toronto, ON

2d•CA$59,800 - CA$99,700•Hybrid

About The Position

We’re seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leaders within our Great West Internal Audit function. This role is central to enabling a high-performing team—ensuring seamless operations, strengthening organization across complex deliverables, and supporting senior leadership in managing priorities, deadlines, and key deliverables. This is an opportunity for a strong business partner who thrives in a fast-paced, deadline-driven environment and brings a forward-thinking, solutions-oriented mindset to executive support. The successful candidate will bring strong operational coordination skills, advanced digital fluency, the ability to create structure through practical tools and processes, and a continuous improvement mindset focused on streamlining work and improving team effectiveness.

Requirements

7+ years of experience supporting senior leaders, ideally within a finance, accounting, or tax environment
Strong organizational skills with exceptional attention to detail and accuracy
Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and strong innovation and process minded behaviours
Strong communication skills with the ability to interact confidently with senior stakeholders
High level of discretion, professionalism, and sound judgment
Comfort working with numbers and performing basic financial
A proactive, solutions-oriented mindset—you anticipate needs and stay one step ahead
Strong relationship-building skills, with a focus on collaboration and service excellence
Ability to bring structure and clarity to complex, high-volume work environments

Responsibilities

Provide day-to-day support to senior leaders, including calendar management, meeting coordination, and prioritization of competing demands
Act as a key point of coordination for internal and external stakeholders, ensuring a seamless and professional experience
Support the planning and logistics of meetings, including Board and senior leadership materials
Manage and maintain Internal Audit operational materials and reporting, ensuring accuracy, accessibility, and alignment with record retention standards
Coordinate travel arrangements, expense management, and general office operations including catering, events and meeting coordination (in-person and virtually)
Support the team in managing workflow across quarter end deadlines and deliverables through global GRC platform (MetricStream)
Use Microsoft 365 tools to strengthen team operations, including SharePoint, Co-Pilot, Teams, Excel, Planner/Lists, and PowerPoint to organise information, manage documents, improve visibility, and support efficient collaboration.
Prepare, format, and edit presentations, reports, and materials for senior leadership and Board-level audiences
Ensure materials are polished, accurate, and aligned with executive standards
Support routine accounting processes, including basic calculations, payment requests, and tracking
Assist with preparation of regulatory documentation
Partner with internal teams to gather and organize financial information as needed
Leverage Microsoft 365 tools (Outlook, PowerPoint, Excel, SharePoint, Co-Pilot) to streamline workflows and enhance team productivity
Provide light troubleshooting and coordination with internal tech support where required