Executive Assistant

samdesk Canada Inc. • Edmonton, AB

1d • CA$60,000 - CA$70,000 • Hybrid

About The Position

We're looking for an Executive Assistant to join our team on a temporary basis. You'll provide day-to-day administrative support to our CEO, helping manage their schedule, communications, travel, and administrative priorities so they can stay focused on leading the business. This is a great opportunity for someone early in their career who is organized, dependable, proactive, and eager to learn. This is a fixed-term contract position expected to last 14 months, with the possibility of extension.

Requirements

• High school diploma or equivalent; post-secondary education is an asset
• 3+ years of experience as an Executive Assistant or in an administrative or office support role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets, and Slides)
• Ability to prioritize effectively and adapt as priorities shift in a dynamic startup environment
• Discretion and professionalism when handling confidential information

Nice To Haves

• Experience supporting an executive or leadership team
• Experience coordinating travel and scheduling
• Familiarity with expense reporting tools
• Comfortable using AI tools (such as Claude, ChatGPT or similar) to improve productivity and streamline administrative tasks
• Experience working in a startup or fast-paced environment

Responsibilities

• Manage and coordinate the CEO's calendar, balancing scheduling requests and competing priorities
• Coordinate internal and external meetings, including scheduling and logistics
• Organize travel arrangements, including flights, accommodations, itineraries, and travel logistics
• Prepare, format, and proofread documents, presentations, and correspondence
• Monitor and triage the CEO's inbox, responding or escalating messages as appropriate
• Take meeting notes and follow up on action items as needed
• Complete and submit expense reports using Expensify
• Serve as a professional point of contact for internal and external stakeholders on behalf of the CEO
• Order office supplies and help coordinate office logistics
• Support the planning and coordination of internal events and meetings
• Perform other general administrative duties as assigned

Benefits

• Comprehensive health benefits for you and your family, including dental, extended health, vision care, and a health spending account - at no cost to you
• The opportunity to work closely with executive leadership and gain firsthand exposure to how a growing company operates
• A collaborative, fast-paced environment where your organization and initiative make a visible impact

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED