Executive Assistant

UCB • Atlanta, GA

12d • Hybrid

About The Position

UCB is seeking an organized, proactive, and detail-oriented Executive Assistant to join their U.S. Corporate Affairs team in Atlanta, GA. This role provides high-level administrative and operational support to the Head of U.S. Corporate Affairs, ensuring smooth day-to-day operations through schedule management, meeting coordination, travel and expense support, and budget tracking assistance. The ideal candidate will anticipate needs, take ownership, and partner closely with senior leaders in a fast-paced, collaborative, and international environment where accuracy, discretion, and strong communication are essential.

Requirements

• Bachelor's degree required
• 5+ years of executive or senior administrative assistant experience
• 5+ years experience supporting senior leaders in complex, fast-paced environments
• Proven ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• High level of discretion when handling confidential information

Nice To Haves

• Experience in pharmaceutical, healthcare, or regulated industries
• Ability to work independently with minimal direction
• Experience supporting international teams and travel coordination
• Strong proficiency with Microsoft Office, Teams, and Outlook
• Experience with expense reporting and budget tracking tools
• Exceptional attention to detail and accuracy

Responsibilities

• Provide high-level administrative support to senior leadership
• Manage calendars, schedules, and meeting logistics with minimal supervision
• Prepare agendas, minutes, and meeting materials
• Coordinate domestic and international meetings and events
• Arrange travel and process expense reports
• Support onboarding, budgeting, and office coordination activities

Benefits

• Hybrid-first approach to work

What This Job Offers

• Job Type: Full-time
• Career Level: Executive