Executive Assistant | Executive Operations Support

St. Louis • St. Louis, MO

12h • Onsite

About The Position

Our client is seeking a highly organized and proactive Executive Assistant to support a fast-paced executive leadership team. This is much more than a traditional administrative role. We're looking for someone who can anticipate needs, manage competing priorities, and provide exceptional support across multiple departments. This is a utility-style position, meaning responsibilities will vary based on the needs of leadership. The ideal candidate enjoys wearing multiple hats, thrives in a collaborative environment, and doesn't wait to be told what to do.

Requirements

• 5+ years of Executive Assistant or senior administrative support experience preferred.
• Experience supporting multiple executives or leadership teams.
• Exceptional organizational and time management skills.
• Strong Microsoft Office skills, particularly Outlook, Word, and Excel.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Professional, collaborative, and service-oriented mindset.
• Ability to adapt quickly as priorities shift throughout the day.
• Must be able to maintain strict confidentiality.

Responsibilities

• Manage complex executive calendars and scheduling for multiple leaders.
• Coordinate meetings, prepare materials, and organize agendas.
• Handle confidential and sensitive information with professionalism and discretion.
• Provide project coordination and administrative support for executive initiatives.
• Assist with data entry, reporting, correspondence, and document preparation.
• Communicate effectively with executives, internal staff, and external partners.
• Prioritize changing deadlines while maintaining exceptional attention to detail.
• Jump in wherever needed to support executive operations and office efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed