Executive Assistant

Auberge Resorts•Mountain Village, CO

1d•$25 - $28

About The Position

As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing the property’s general administrative activities. This role will report directly to the General Manager.

Requirements

Minimum of 2 years experience in an Administrative or Assistant role
Experience with all aspects of the Google platform
Excellent communication skills (via phone, email and in-person)
Ability to multitask at all times

Nice To Haves

Hotel and/or Hospitality operations experience a plus

Responsibilities

Act as the point of contact among executives, team members, and other external partners
Fully understand the roles and responsibilities of each Executive team member
Answer phone inquiries, direct calls and provide basic property information
Greet visitors, setting them up with refreshments and ensuring they are comfortable should they have to wait
Perform clerical duties such as; maintaining files, organizing documents, maintaining contacts etc.
Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
Take meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinners
Maintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriately
Schedule and manage the General Manager/ Regional Vice President’s calendar
Complete expense reports
Exercise discretion and confidentiality with sensitive company information
Prepare daily VIP report and prepare VIP amenities