Executive Assistant

Hill Country Christian School of Austin•Austin, TX

12d•Onsite

About The Position

To advance the purpose of Hill Country Christian School, execute the school’s Mission, and uphold our Core Values by providing high-level, comprehensive administrative and organizational support to the Head of School.

Requirements

Minimum of 5 years of similar or related experience
Must be a Christ-follower who upholds, in word and deed, the Hill Country Christian School of Austin’s Core Values and Statement of Faith.
Must faithfully attend a church whose fundamental beliefs are in agreement with the Statement of Faith of this school.
Proficiency in working with computers and software, especially Microsoft Office and Google platforms.
Excellent interpersonal, written, and verbal communication skills to engage effectively with faculty, staff, parents, board members, donors, and other community stakeholders.
Strong administrative and organizational abilities
Exceptional administrative abilities, strict attention to detail, and a high capacity for multi-tasking and project management.
Advanced skills in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar), project management software, and school database systems.
Absolute confidentiality and professionalism when handling sensitive personnel, financial, and student data.
Ability to interact with high-profile stakeholders with a high degree of confidentiality
Skill in managing difficult conversations or sensitive grievances from community members with patience, empathy, and absolute confidentiality.

Responsibilities

Manage the Head of School's calendar, ensuring intentional prioritization of meetings, appointments, and school events.
Serve as the primary gatekeeper and liaison for the Head of School, screening incoming calls, emails, visitors, and correspondence with professionalism and care.
Coordinate all travel arrangements, itineraries, and expense transactions for the Head of School.
Prepare meeting agendas, record, transcribe, and distribute detailed meeting minutes as required.
Act as a visible ambassador for the Head of School's office within the school and the broader local community.
Act as a welcoming, professional, and Christ-centered ambassador for the Head of School’s office.
Gracefully manage inquiries, escalate sensitive parent concerns to the appropriate administrator, and help facilitate resolutions in alignment with Matthew 18 principles.
Serve as the primary administrative point of contact for the Board of Trustees.
Coordinate logistical arrangements for board and committee meetings, compile and distribute monthly board packets, and maintain official, confidential governance records.
Foster positive internal culture by streamlining communication between the Head of School and the faculty/staff.
Coordinate internal appreciation initiatives, staff meetings, and professional development logistics.
Coordinate and execute logistics for special events hosted by the Head of School (e.g., recruitment dinners, faculty appreciation meals, parent breakfasts).
Track and manage the budget for the Head of School’s office, processing invoices and handling purchase requisitions.
Cultivate a warm, professional, and Christ-centered environment within the executive suite.
Ensure the office is consistently prepared to receive guests, managing all hospitality details.
Other duties as assigned